Running a trucking business is no slice of pie. As much as we wish it was easy to start your company and become established with a good reputation to start raking in the dough, it actually takes time and hard work.
This hard work involves keeping up to date on bills, expenses, dispatches, drivers, maintenances, taxes, and more. However, you can make your life a little easier when it comes to managing everything for your business with the help of trucking software. Even though using the wrong program can make things extremely difficult.
Check out what a good trucking software should have, so you’ll know if it’s time to switch to a new one.
5 Reasons To Switch To New Trucking Software
1. Importing Your Information Should Be Easy
The ideal trucking program should allow you to easily import your existing information so you don’t have to manually enter it all in. Programs will be able to do this if they have Quickbooks integration. Also, the sync should have easy instructions so you can quickly import your contacts and expenses.
2. Dispatching Should Be Simple
You’re busy and don’t have time to waste with pointless, complicated steps. That’s why creating a dispatch should be easy to complete with a few basic instructions. Plus, the dispatches should be detailed with the ability to add shipper and consignee details, as well as pickup and dropoff instructions for the driver.
You should also be able to assign a driver and equipment to each dispatch to keep detailed records for your business. Then you and you’re drivers should be able to instantly make check calls and capture and send BOL and proof of delivery.
The program should also do some of the hard work for you when it comes to dispatching, by finding the best routes for trucks and by calculating all of your hauling fees for you.
3. The Program Should Have An App
Trucking is a mobile industry. That means you shouldn’t lose the ability to run your business while you’re out on the road. Find a program with a trucking app that allows you to check-in from any location at any time.
The app should help you track your expenses, generate and send reports, log driver hours, manage dispatches and maintenance schedules, and much more!
4. Financial Tracking Should Be Included
The best way to see how your business is doing is by seeing where the money is coming in and going out. The only way to do that is by tracking your income, bills, and expenses. This way you can see where you’re making money and where you’re losing it.
You should also have the ability to use your expense information to generate a number of easy to read reports. For example, a profit and loss report would display your financial status, the driver settlement would show how much and when you’ve paid your drivers, and the year-end tax report would help you complete your returns.
5. It Should Make IFTA Easier
IFTA can be a real pain since you have to submit your return four times a year! Plus, completing your return can take hours. A good trucking software will simplify this process by allowing you to track your data, like your fuel receipts, online.
It should also track your miles traveled per jurisdiction based on your trip entries. Ideally, all of this information will be saved in a quarterly IFTA report that can be printed, emailed, and used to complete your return.
TruckLogics is an all-inclusive trucking business management program that has all of the great features mentioned above. Everything you need to run your operation will be in one convenient location online. Plus, you can even manage your business from the comfort of your own cab with the TruckLogics app. Start your free 15-day trial today!