Thursday, 18 January 2018

E-File Your Trucking Employment Returns By January 31

TruckLogics knows TaxBandits is your Form W2 Solution
We’re really in the middle of tax season now. The January 31 deadline for your 4th quarter IFTA report is almost here. Plus, on top of that, as a trucking business, you have quite a few trucking employment tax returns to also file by the January 31 deadline.

You need to file Form W-2, Form 941, and Form 1099-MISC by the deadline. You also need to issue copies of Form W-2 and 1099-MISC to your recipients by the deadline or you will have some hefty penalties to face. However, these deadlines don’t need to make you panic, Our sister product, TaxBandits will help you quickly and easily file with time to spare.

E-File Your Trucking Employment Returns By January 31 

First of all, TaxBandits is designed to make the e-filing process incredibly quick and simple so you can complete your forms in a matter of minutes. There’s no need to hire an expensive accountant when you can quickly take care of your taxes yourself to save tons of time and money.

All you have to do is create your free account to get started. Then you can select the form you need to follow and use the step-by-step instructions to complete it instantly and transmit it directly to the IRS.

TaxBandits doesn’t want to leave you hanging, which is why they’ve provided helpful text along the way to answer all of your questions. Plus, the text explains what information is needed to complete your forms and where it needs to enter.

Also, TaxBandits offers a wide variety of features to meet the business tax filing needs of everyone, from small business owners, large corporations, and even accountants. To make filing easy for your company you can use the API system to integrate the TaxBandits e-filing tool into your existing software.

TaxBandits E-Filing Features

One of the best time-saving features TaxBandits has to offer is the bulk upload feature, because you can use it to instantly upload all of your information at once instead of entering your data one-by-one.

Also, you’re responsible for distributing copies of your forms to your employees, but that doesn’t have to be a hassle. Forget about going to the post office! Use our postal mailing feature to have us print and mail hard copies of your forms to each of your recipients for you.  

TruckLogics will help you complete your 4th Quarter IFTA return
If you’re too busy to file your tax forms, then let another trusted employee handle the hard work for you. Use the multi-access feature to allow your employees to log in to your account and help manage your forms and transmit them directly to the IRS.

However, you don’t have to feel nervous about granting them access, because you can track all of their actions in the activity log. You will be able to see exactly who performed an action and the time that the action was performed.

IFTA Is Almost Here!

While filing all of these trucking employment tax returns, don’t let IFTA fall by the wayside. You need to file your 4th quarter IFTA return by January 31. However, if you’ve been reporting with TruckLogics, you’ll have your return completed in no time.

Simply log in to your account to access your quarterly IFTA report that accurately lists all the totals needed to complete your return. The IFTA calculations are based on all of the information you’ve entered during the quarter. They can also be downloaded, printed, and emailed.

If you have any questions, please don’t hesitate to contact the TruckLogics support team.
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Tuesday, 16 January 2018

Important Winter Emergency Items Truckers Need To Carry

TruckLogics suggests truckers need to be prepared in case of winter emergencies
Holy winter, right?! This year is off to one, cold, snowy, and icy start. Snow seems to be just about everywhere, followed by trucks in the ditch. We hope you’re able to remain safe and warm all season long.

However, when you least expect it, the worse can happen. If you’re caught in an emergency situation please make sure you’re properly prepared to comfortably make it through. Check out what emergency items are always good to have in your rig.

Important Winter Emergency Items Truckers Need To Carry

One of the most important things you can have is an extra pair of warm dry clothes. If you get wet and need to change, then a nice warm sweater will make a huge difference. We have seen some truckers out at truck stops in a t-shirt and shorts with temperatures below freezing, but don’t know how they do it!

In order to stay warm carry an extra sleeping bag or blankets. You could even bring an electric one. A few extra warms of warm socks are also in an incredibly warm resource to have.

It’s also important to have waterproof gear. Make sure you have a warm winter jacket, hat, and boots to stand up to icy conditions. The key is to wear layers, so you can remove items if you get too hot. Also, you need a pair of waterproof gloves that are functional, so you can get out and perform truck maintenance with them on, if need be.

You never know if you might get stuck somewhere for a few hours or maybe even days, so take some non-perishable food, like cans of tuna, packs of crackers, or beef jerky with you. It’s also best to carry enough bottles of water to stay hydrated.

On this note, be sure to carry any medication that you need daily and anything that you can’t live without, like coffee. Sometimes we can’t imagine a day that would be worse than one without coffee! 

TruckLogics wants truckers to stay safe and warm this winter
Electronic wise, it’s good to have a hand crank radio, so you’ll be able to stay up to date on what’s happening. Also, have a reliable flashlight and battery-powered lamps. You can also take an extra phone battery, batteries, and solar-powered chargers.

Don’t forget about an alternate source of power like an auxiliary power unit (APU) to heat your cab without idling or running the engine. A portable heater or a wick candle can heater are also good to have.

You should also bring your toolbox to be able to make small repairs yourself. Make sure you have a utility knife with a seatbelt cutter and point to break glass. Also, it’s important to carry matches and a lighter just in case.

If you get hurt you will want an emergency kit on hand with bandages, antiseptic, band-aids, and more, so don’t forget it. You can also pack some extra painkillers and baby wipes. Speaking of wipes, you might want to have an extra roll of toilet paper in case nature calls during your emergency situation.

Stay Safe And Warm

There are a few more snowy months to make it through until we can finally thaw out. Be sure to slow down and drive with caution. In the event of an emergency, we hope you’re prepared to stay safe and warm.

Please share the winter emergency items you carry in the comment section below and visit TruckLogics for more trucking blogs.
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Thursday, 11 January 2018

Should You Lease Your Truck To Get Started?

TruckLogics lists benefits of owner operators leasing trucks
If you’re considering getting into trucking, know that it’s an expensive industry to break into and it’s difficult to make it. The best way to success is to research all of your options and to have a well-developed trucking business plan put into place.

Part of starting out is getting your own truck and that’s pretty obvious. How can you haul stuff without it? Well, when getting your truck be sure to consider every angle. Think about getting a new truck versus a used truck and you can even look into leasing to get started.

Should You Lease Your Truck To Get Started?

Sometimes leasing a truck can save your rear at the end of the day, because semi trucks are expensive. For a reliable, used older truck costs can be upwards of $60k. If you need a loan to purchase it what happens if you have bad credit and get rejected or your credit causes to rate your monthly payments to be too high?

Well, then you lease your truck! Leasing is a way to start your operation in newer equipment at a lower monthly rate and it could provide tax deductions. However, some leasing companies have step up payments, meaning your monthly payments could increase after a few months have passed. Watch out for that in your contract.

Leasing offers a shorter commitment to your truck because you agree to pay a company a fixed rate for a period of time in exchange for using their equipment. A typical lease lasts about 3 years while buying a truck is forever. This way if you see that trucking isn’t for you can walk away. However, if your trucking business takes off, you can confidently purchase your own rig.

Leasing your truck will also show you the true responsibilities that come with owning a truck. You will have to handle all of the finances for it, such as fuel, big repairs, small repairs, and more. Plus, depending on how you operate as an owner-operator you’ll be responsible for all of the insurance costs like cargo insurance.

TruckLogics suggests leasing semi trucks saves financially
Don’t let the word ‘repairs’ scare you. Leased trucks are often newer, so they require less maintenance. Also, they have less of a chance of breaking down if you take care of them properly. You will put a security deposit down for leasing your truck and can earn it back for taking good care of it.

With the way technology is moving these days as soon as you get the latest gadget a new, better one comes out literally 10 seconds later. Leasing gives you the opportunity to upgrade to newer trucks more often, whereas with owning your truck you’re stuck with what you have for a while! But that's not necessarily a bad thing, some truckers can end up loving their rigs more than their spouses.

Also, there is less risk involved with leasing. If you buy a new semi and your business fails you could lose a lot of money trying to sell it because of its depreciation rate. If you can’t pay for your truck and it gets repossessed your credit will take a serious hit.

However, if you need to end your leasing contract you will have to pay an early termination fee and you will lose your security deposit. The repercussions on your credit score will be much less severe.

Is Leasing Your Best Option?

As leasing your truck provides less of a financial commitment than buying a truck, it can be a great option if you’re trying to get your trucking business off the ground. It also comes with the flexibility to get newer trucks more often.

But the only person who can answer that question is you. You should run your numbers and talk to an accountant or financial advisor to discover the best option for your personal needs and financial situation.

Visit TruckLogics for more trucking blogs and please share your advice about leasing trucks in the comment section below.
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Tuesday, 9 January 2018

Filing Forms W-2 And 1099-MISC For Your Trucking Employees

TruckLogics shares trucking employment tax deadlines
Ready or not, tax season is here! It conveniently arrived right in the middle of a historic winter with some of the longest periods of record-breaking cold weather in history. While you’re busy navigating around winter storms or while just cozying up to the fire don’t let your taxes slip your mind.

January 31 is actually a huge deadline day and you really don’t want to get hit with the major fees and penalties imposed by the IRS for not filing your taxes by the due date. That’s why we’re here to help by reminding you what forms need to be filed and providing a quick and easy e-filing solution, with TaxBandits.

Filing Forms W-2 And 1099-MISC For Your Trucking Employees

Form W-2

Form W-2 is the employment tax return that must be filed electronically with the Social Security Administration (SSA). You are also responsible for issues copies of Form W-2 to your employees.

You must file Form W-2 for each of your employees that you pay at least $600 or more in wages to during the tax period. It’s important because Form W-2 reports all of the income and compensations offered that had social security, income, or Medicare taxes withheld. Your trucking employees need this information to complete their personal tax returns.

Form 1099-MISC

Form 1099-MISC is used to report payments for services performed for a trucking business by people not treated as it’s employees, such as independent contractors. These are contract workers, not treated as traditional employees.

Form 1099-MISC is used to report miscellaneous income and you must file for each of your independent contractor who you paid $600 or more in wages to during the tax year. You are required to issue copies of Form 1099-MISC to you independent contractors by January 31.

It lists the amount of taxes they had withheld from their income, so they need it to complete their personal returns.

File With TaxBandits

As an employer, you’re responsible for filing these forms and issuing them to your employees, but that doesn’t mean that the process has to be a time-consuming hassle. Check out our sister product, TaxBandits, to quickly file all of your employment taxes in the blink of an eye.

All you have to do is create your free account and follow the step by step instructions to complete your form in a matter of minutes and transmit them directly to the IRS. You’ll save tons of time and money because you won’t have to hire an accountant when you easily handle your taxes yourself.

TruckLogics is your IFTA  fuel tax reporting solution
Not to mention TaxBandits offers exclusive e-filing features to make the entire process super easy. For example, you can use the bulk upload feature to import all of your employee’s information at once.

Also, forget about going to the post office! Simply use our postal mailing feature to have us print and mail copies of your return to your recipients for you.

Don’t Forget About IFTA

Your 4th quarter IFTA return is also due on January 31, and that’s less than a month away. However, IFTA is no problem if you use TruckLogics to record your trips because all of your information will be automatically recorded to provide quarterly IFTA reports.

Your IFTA report is calculated based on the mileage and fuel information you enter. Each report can be edited, printed, downloaded, emailed, and used to instantly complete your IFTA return.
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Thursday, 4 January 2018

3 Easy Ways Optimize Your Cost Per Mile

TruckLogics shares how to optimize your cost per mile
We are a few days into 2018, and some of the most common resolutions may have already been shattered. For example, the guy saying he was going to eat healthier may have already gone back to fast food.

While it’s important to focus on yourself, why not think outside the box for your resolution this year? Instead of going with a stereotypical new year new you, consider doing something for your business. It’s not too late to start improving things by optimizing your cost per mile to generate major savings.

Optimizing Your Cost Per Mile

1. Look At Your Books

The first step towards saving money is figuring out where it’s all going by looking at your fixed expenses and variable expenses. Your fixed expenses are what you’re going to pay for even if your tracking isn’t operating.

For example, your insurance bill is going to come either way. Do you have any wiggle room to reduce insurance costs, licensing fees, accounting fees, and more? Maybe you can find a cheaper payroll company to run your numbers and file your taxes, like PayWow.

Your variable expenses are the costs incurred to keep your trucks are operating. Examples of these costs include tolls, meals, fuel, tires, repairs, and more. See how you can save by sleeping in your cab instead of buying motel rooms, reducing meal allowance, regularly maintain your truck so it won’t break down, and more.

2. Improve Your Fuel Efficiency

The number one trucking expense is fuel! By becoming more fuel efficient you’ll see the dollar signs start to stack up. You can do this by making sure your trucks have an aerodynamic design to reduce drag.

Then slow down. The cost of fuel goes up 20 cents per every 5 mph yo go over 60! Coach your drivers to drive less aggressively by coming to slow stops, and slowly accelerating. Also, you could explore your savings options by looking into fuel cards.

3. Take Safety and Education Seriously

You know what's really expensive? Wrecks. All of the sudden your insurance premium could skyrocket, your truck will be out of service for costly repairs, a lawsuit could surface, and more.

TruckLogics promotes driver safety
Prevent accidents by taking the time to maintain your trucks to reduce the chances of failing on the road. Also, be sure to regularly teach your drivers about how to drive safely in a variety of different weather conditions.

If your driver is fatigued or sick don’t push them to continue driving. Let them rest and either send a repower for the load or contact your shipper to explain the reason for the delay. Driving tired is the equivalent of driving drunk, and it can be pretty costly.

Also, passing roadside inspections can save both time and money. Make sure your drivers and trucks are complying with mandates such as the ELD mandate to avoid expensive citations.

Enjoy All Your Savings

2017 is gone, all you can do now is build a better trucking business in 2018 by optimizing your cost per mile. By studying your finances, reducing costs, saving fuel, and promoting safety you could see your savings start to really poor in.

Visit TruckLogics for more trucking blogs, and share your tips for optimizing your cost per mile in the comment section below.
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Tuesday, 2 January 2018

The Trucking Benefits Of Route Planning Software

TruckLogics provides free access to ProMiles
No one knows more about the open road than truckers do. They can tell you about where the best quesadilla from the middle of nowhere Tennessee can be found and where the prettiest views in Oregon are.

However, they still end up frequently heading to new locations. Whenever they head for a new drop-off or pick-up location having the best route can prevent them from getting lost, wasting fuel, and more. It can even prevent having to circle the facility four or five times before they figure out where to go. You can make these issues nonexistent by fining the best trucking routes.

The Trucking Benefits Of Route Planning Software

You may be wondering what the big deal is about route planning software because it’s like a GPS. It can take you from start to finish, with the number of miles and the estimated amount of time the trip will take included.

However, route planning software does so much more than a GPS can. For example, a GPS just shows you a few different routes, then you have to research the best option yourself. Truck routing software already knows the best routes for trucks and will show you the best options for your drivers.

These routes that are specifically for trucks avoid areas of complicated downtown areas. This lowers the chances of your drivers having to face sudden left turns and tight squeezes. Because wrecks are most common at left turn intersections, this can reduce your risk of accidents.

You can also leave specific instructions for drivers about the pick-up and drop-off locations so they knew exactly where to go. Some facilities are hugs, to by explaining where they need to go tons of valuable time can be saved.
TruckLogics saves time and money with ProMiles

Also, truck routing software, like ProMiles, allows you to plan your route according to your specific needs. For example, if your trying to create some savings and increase your rate per mile you can choose the most fuel-efficient route. However, if you’re on a tight deadline you can also choose the fastest route.

ProMiles also shows you the best fuel prices along your route so you can plan the best places to stop and fill up.

Route planning software can also take the pain out of IFTA. Every time you plan a trip it can be added to your trip log. Then all of your information required for IFTA will be totaled up on quarterly IFTA report that can be downloaded, printed, emailed, and used to complete your return!

If your ELD device goes down, you will still need to provide a trip log for your past 7 days. By automatically recording your trip sheets route planning software will allow you to have that information readily available! TruckLogics also makes it easy to record electronic driver logs online.

Try ProMiles Now

See what a difference saving time and fuel with route planning software can make. Sign up for your free 15-day trial with TruckLogics today to receive instant access to ProMiles, the marking leading truck route planning software!

Plus, you will also have access to TruckLogic’s innovative online trucking business management features. Everything you need to run your operation from the road is included!
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Thursday, 28 December 2017

Automate Recurring Trucking Business Events With TruckLogics

Automate reoccurring trucking expenses with TruckLogics
We hope you had a wonderful holiday spending time with your family to make new memories and traditions that you’ll cherish for years to come. However, you might feel relaxed now that the holiday rush is over. Luckily you can take time to reflect and prepare for the new year.

As you consider your resolutions for 2018 remember that an important part of making a new you could include taking your business to the next level with the help of TruckLogics. Our innovative features will help you easily manage your entire operation while saving tons of time by automating recurring events.

Automate Recurring Trucking Business Events With TruckLogics

TruckLogics is the complete trucking business management solution. It was specifically designed for trucking businesses in order to provide a way to easily manage every aspect of your trucking company online, from any location. There are tons of features for creating dispatches, IFTA reporting, creating driver settlements, and more that can even be accessed from the TruckLogics app.

Recurring Expenses

One major way you can save time is be automating your recurring events. When you think about what happens to your business on a monthly basis you might remember your monthly bills!

Well, with TruckLogics managing your expenses is easy. You can upload all of your bills, income, expenses, and even create custom invoices to accurately track your finances. Then you can save time by setting up recurring expenses.

This way all of your bills like your truck payments, insurance payments, building rent, and more will automatically be calculated for you. You can set them up according to their frequency, then relax as they're calculated for you. Imagine all the time you will save by not having to enter these expenses over and over!


You can’t have your trucking business without trucks, so it’s important to keep them in tip-top shape. However, remembering when they need maintenance doesn’t need to be a hassle. All you have to do is spend a few minutes creating your recurring maintenance schedule.

Simply add each of your trucks to your TruckZone in your account then you can schedule the maintenance that they need by date, mileage, or hours. This way you will never miss an oil change, tire rotations, A/C check, and more ever again!
TruckLogics saves fleet managers time

Plus, all of this information will be saved in your account so you can keep detailed business records. At any time you can access your vehicle's maintenance history and view the upcoming schedule.


You have to complete your IFTA return four times a year and it can be a time-consuming hassle to calculate your miles traveled per jurisdiction, fuel purchased, tax paid on fuel purchases, and the current tax rate.

However, by adding your trip sheets to TruckLogics we will handle the hassle of IFTA reporting for you. We will track all of the calculations you need to complete your return and generate your totals in a quarterly IFTA report.

The report can be downloaded, emailed, printed, and most importantly used to instantly complete your IFTA return. This way you can save time and focus on more important things for your business.

Try TruckLogics Now

Why wait? Sign up for your free 15-day trial with TruckLogics to see how easy managing your entire operation can be! If you need any assistance give the amazing, US-based TruckLogics support team a call at 704.234.6946.
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