Friday, 18 November 2016

TruckLogics Updates

TruckLogics Updates
TruckLogics Updates
You may have missed it, but we’ve updated TruckLogics! We’re going to run you through the process, beat-by-beat.

QuickBooks® Software Integration

You can now sync your address book between TruckLogics and QuickBooks®. It’s as simple as opening your address book and clicking “sync.” After that, you just need to click “Connect to QuickBooks®.”

By synchronizing your address book, you can share details such as customers, drivers, brokers, vendors, carriers, factoring and staff between QuickBooks® and TruckLogics.

Recurring Expenses

You can now add recurring expenses from the accounts! Add a recurring expense by clicking "Add Recurring Expenses" from the Expense Transactions menu. Your expenses will get automatically added to your account at 5 AM EST based on the frequency selected.

Multiple Trucks, Single Dispatch

While the average person might think one truck treks across the entire continent, you know better than anyone that sometimes you’re using multiple trucks to take one load. While this could create a headache, that’s not the case with TruckLogics.

Planning a haul that involves multiple trucks? You can now add up to 3 trucks for a single dispatch! Once the route for all the trucks are entered, all other features of the dispatch, like routing, check call, expense, trip sheet, and settlement, will have its reflections.

  • Routing: Each route map will differ per truck based on the route they are assigned.
  • Check Call: The specific activity and location will be listed based on the truck selected. You can add a separate starting trip for each of the trucks assigned.
  • Expenses: You can choose the specific truck for a particular fuel up or other expense.
  • Trip Sheet: Each truck will have a different Trip Sheet. Once you add the complete route separately for each truck, you just need to generate a Trip Sheet.
  • Dispatch Board: You can also see all of your changes reflected in the Dispatch Board widgets.

Driver Logs

Unless you live under a rock, you know that TruckLogics now has an electronic driver log system!

While our new driver log feature is designed for our app, you can access the logs themselves from the web. You are able to download and email logs as a driver or a fleet manager.

Export to Excel Option

With our latest update, you can now export your expenses, loads, invoices, and dispatches to an Excel file.

Fleet One Integration

Using our Excel file import option, you can directly upload your Fleet One exported Excel file into TruckLogics. You can find this by going to Accounts >> Expense Transactions >> Upload Fuel Up.

Ready to try these new updates? Login and get started!

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Wednesday, 2 November 2016

5 Must-Do Pre-Trip Inspection Checks

5 Must-Do Pre-Trip Inspection Checks
5 Must-Do Pre-Trip Inspection Checks
Every truck driver knows that a truck isn’t just a vehicle - it is also a business, and sometimes your home away from home. You expect your house and your job to be safe, so you should also expect the same from your truck.

How do you ensure your truck’s safety? Well, it’s pretty simple - thoroughly complete your pre-inspection and driver vehicle inspection reports!

But what should you do during an inspection? Here are 5 tips to help you during your truck inspections.

Where's the Safety Equipment?

The safety kit is one of the key safety measures any truck can have. But if you’re using a company truck shared by drivers, not everybody will keep the same consideration for emergency kit.

While you’re required to have certain items in your safety kit, you’ll do best to stock your emergency kit with reflective, hazard triangles, flags, flares, fire extinguishers, spare bulbs, and fuses.

Illuminate Your Truck

When you check your truck, you need to make sure you have clean, functional lights and reflectors. This is crucial for increasing your visibility at night, and bad reflectors can increase hazardous conditions for your ride.

Examine your truck from front to back, checking your clearance lights, headlights (both high and low beams), taillights, turn signals, four-way flashers, brake lights, and red reflectors and amber reflectors.

Be thorough, because visibility is one of the most important safety precautions you can take.

Under Pressure

Let’s face it, tires are ALWAYS a big deal. When you check out your tires, you need to inspect the air pressure, look for cuts or damages, correct mismatched sizes, and identify badly worn treading.

If you see your wheels have damaged rims, shiny, metallic threads, or any other indicators of bad tire health, now is the time to fix it. You do not want a blowout while you’re driving! Trust us on that one.

Give It the Brakes

As far as your brakes go, you need to look out for cracked drums, brake pads covered in oil, grease, or brake fluid, and brake shoes worn thin, missing, or altogether broken.

Brake inspections may seem like a no-brainer, but a comprehensive check has a lot of steps. But think about it, brakes are one of the hardest working devices in your vehicle. So check your brake adjustment with the slack adjuster, so that you know your brake chamber air lines are secure and flexible. Don’t forget to look for line leaks, mechanical damage, and healthy seals on your equipment.

Upgrade Your Truck’s Logs

At the end of the day, you need to make sure you have your paperwork in order. You already know that TruckLogics is key in reducing your carbon footprint, but you can now also have a digital DVIR on your iPad or Android tablet, allowing you to do away with the annoyance of paper logs. Hey, let’s just leave that behind us, shall we?

If you want to enter the modern age of logs, TruckLogics will be there to help your fleet transition into the digital paperwork. If you have questions about TruckLogics, give us a call or request a demo.

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Tuesday, 25 October 2016

TruckLogics New Feature: Electronic Driver Logs

Electronic Driver Log
Electronic Driver Log
It’s no surprise that truckers are going to have to abide by the Federal Motor Carrier Safety
Administration (FMSCA) electronic logging devices (ELDs) mandate by the end of 2017.

While there are many debates over the rules and regulations of such a mandate, as of now it is staying in place. We get why some in the industry show resistance, but we also wanted our TruckLogics users to be ready for the mandate as it approaches.

So we went ahead and built an e-log system directly into TruckLogics!

What's the Deal With E-Logs?

Why do we need e-logs? That’s a big question, and some people even think we don’t need them.

But the biggest arguments tend to be, a reduction in the difficulties of maintaining paper driver logs, and better upkeep of hours of service, as well as avoiding driver coercion.

The upcoming mandate has plenty of reasons behind it, and we’ve done our research. We’re not looking to get lost in the details, either.

The Benefits of Going Electronic

First of all, what are the benefits of our electronic driver log feature?

  • With our system, you’ll have an easier transition to ELDs 
  • Intuitive, easy-to-use touch system and manual entry
  • Notified if you’re non-compliant on your hours of service
  • Accountability and protection against coercion

Now that we’ve added an electronic driver log to our native apps, you can view the recorded driver logs directly from our cloud-based software. Whether you’re a company driver, a leased operator, an independent Owner Operator, or a fleet manager looking at your driver records, our software will simplify the e-log process.

Let’s Get Started

Using our driver log feature is easy! Start off by allowing the TruckLogics app to use your location, and then proceed into the e-logs feature.

You can manually enter the details of your log intuitively with our manual system, and also enter your hours of service with the drag of a finger!

Electronic Driver Log on TruckLogics Mobile App
Electronic Driver Log

Electronic Driver Vehicle Inspection Report

According to the FMCSA, drivers need to prepare a driver vehicle inspection report (DVIR) upon completing your haul on a daily basis. Afterward, drivers must submit their reports to their motor carrier. However, the motor carrier does not get relieved from the responsibility of managing repairs.

Any items listed on the DVIR will need to be certified in order for the motor vehicle to be deemed safe for operation. You’ll still need an annual inspection from a qualified inspector (who meets the requirements set forth by the Department of Transportation). Let’s get you to pass your inspection without worry.

Note: Your mechanic can also sign off on your DVIR using our system, too.

Best of all, our digital DVIR system allows you to manage, and store your DVIR paperwork electronically. With TruckLogics, you can up your organizational skills while reducing your liability!

We’re here to make your transition from paper logs as easy as possible - which is why we’re embracing an electronic system that works to meet YOUR needs!

If you have questions about the new e-log system, reach out to the awesome support team at TruckLogics for help!

Read More »

Monday, 17 October 2016

5 Common Mistakes Made by Fleet Managers

5 Common Mistakes Made by Fleet Managers
5 Common Mistakes Made by Fleet Managers
Ask any fleet manager what their biggest headaches are, and you’ll probably hear a handful of frustrations. Between managing fuel, drivers, trucks, and customers, there will always be something they have to handle.

What are the mistakes that fleet managers are making and how can you avoid them? Let’s talk about it!

Being Irresponsible with Your Fleet

You might be thinking, me? Irresponsible? Never!

But sometimes we are irresponsible in our ways without even thinking about it. Perhaps you get complacent in vehicle maintenance, or you just want to stretch out your repair schedules until the next few checks clear - it might sound reasonable, but think about it. You’re just risking your fleet’s integrity!

Whether you’re loaning out equipment or keeping lackadaisical records, don’t risk the business with irresponsible decisions!

Not Being Accountable for your Employees

There are plenty of mistakes we can make as managers, but one of the worst is how we treat our employees - specifically drivers. Now, we don’t mean how we treat them on an interpersonal level, but more so how we treat them in a professional way.

First of all, you can’t just let your drivers roll in and work however they want. Set (and keep) standards for your drivers, in order to raise the bar on how your fleet functions. Something like making sure your truckers clean their cabs could seem like a nuisance, but research shows a clean cab equals a happier trucker.

Sometimes we’re tempted to cut corners, and if we need a new driver, we may bring one on the team without fully vetting their driving records. While you need that load taken, there’s nothing worse than having someone out and finding out they’re ineligible to drive because of their records.

Don’t cut corners! Trust us on this one.

Not Balancing Life and Work

This might sound funny, but try not to take work home with you. Every now and then, you just need to relax, kick your feet up, and take it easy.

Sometimes drivers, managers, and dispatchers may find themselves working extra hours. While a little bit of overtime can help pad the coffers, it can also leave you drained and eat up all your free time.

One way you can improve your quality of life is with a good trucking management software system to ease the burden of paperwork, scheduling, accounting and routing.

Not Watching Where You’re Going

Knowing where you’re headed makes all the difference for a trucker - which makes us wonder if you know where your freight is headed?

Roads can change from time to time, and depending on where you go, construction can be a constant thorn in your drivers’ sides. Sure, you can check Google Maps and look for traffic hotspots - but we also recommend cross referencing something like ProMiles in order to check the truck friendly routes, too.

By being proactive and keeping tabs on every route your drivers take, you will know where every bit of freight is and ends up.

Expanding Too Fast

Between managing your company’s finances and growing your trucking business, you have plenty to worry about. But as you grow, the last thing you want to do is stretch your resources too far.

Maybe it’s buying too many trucks, or maybe you’ve lost track of your maintenance schedule for the amount of trucks you have - regardless, you simply need a strong system to keep up with your finances and trucks.

As far as trucking software, our recommendation would be TruckLogics - because truck management and fleet communication shouldn’t be complex. With TruckLogics, you have access to truck routing with ProMiles, QuickBooks software integration, and maintenance schedules, plus much more.

Interested? Contact us for a demo (or) sign up for a free 15-day trial!

Read More »

Tuesday, 11 October 2016

How Can You Keep Track of Recurring Expenses?

Add Recurring Expenses
Add Recurring Expenses
There’s no shame in admitting it, Trucking Nation - running a business is difficult!

Whether you’re an office manager at a carrier or an owner operator, you need to make sure your expenses are calculated right. Especially when it comes to the recurring expenses you will face.

With TruckLogics as your fleet management software, you can take your business management to the next level by implementing recurring expenses.

What are Recurring Expenses?

Recurring expenses are the charges you incur on a regular, scheduled basis. This might be the cost of your trucks, utilities, or repeating maintenance fees at a fixed cost.

Instead of having to manually add these to your expenses on a regular basis, TruckLogics trucking software now allows you to create a recurring expense that will automatically calculate into your reporting.

How Can Recurring Expenses Help Trucking Companies?

Since adding repetitive charges takes time, allowing you to create a recurring expense means you can save time, and ensure that you never forget an expense that you need to account for.

As you run your transportation business, you will have plenty of recurring expenses you need to account for. This could be anything from a truck payment to the cost of fuel to any other truck expense.

Tracking software needs to meet your needs, and TruckLogics can do just that.

Creating Recurring Expenses in TruckLogics

It’s simple - you enter the information for a recurring expense within TruckLogics, and this expense will automatically calculate depending on the frequency of the expense.

With recurring expenses, you can accurately track and report your revenue and expenses month after month.

Instead of manually adding your expenses, TruckLogics lets you streamline the process by adding and managing recurring expenses instead.

When you’re looking for truck accounting software, TruckLogics is the only stop you need to make. Not only do we offer recurring expenses, we also have QuickBooks® integration, routing tracking with ProMiles, and easy-to-use invoicing tools that will take the hassle out of managing your trucking business.

Have questions? We’re always here to answer anything you might be wondering!

Related Blog: Track of All Your Income and Expenses

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Friday, 7 October 2016

Partnership Spotlight: TCI Business Capital

TCI Business Capital
Partnership Spotlight: TCI Business Capital
TruckLogics is proud to call TCI Business Capital a trusted partner in serving the trucking industry.

We promote TCI as a valuable factoring company for all size fleets. We want our customers to know TCI as well as we do, so we recently interviewed Bill Fuesz, Senior Vice President of Sales and Marketing at TCI, and here’s what he had to say about the company.

Q: What is TCI?

A: TCI is a factoring company that has provided accounts-receivable invoicing for over-the-road trucking companies for 22 years. We also support other industries such as oil field services, telecommunications and renewable energy.

Q: How did the company get started?

A: Our founder Daniel Robbins, who started his professional career as a certified public accountant, realized that drivers were facing financial challenges waiting 30, 60 and even 90 days to receive payment from customers. He decided to offer factoring options for trucking companies to get paid now and keep their business in motion.

Q. What is your company’s vision?

A. The vision is simple we help our clients get paid for the hard work they do. If you think about the service we provide, we are really keeping their cash flow in operation.

When they have to wait for payment it creates financial stress, because they need to pay drivers, purchase fuel and schedule regular truck maintenance. They have a tough job and we are here to help simplify the process.

Q. Why should trucking companies factor with TCI?

A. We focus on collecting payment from our clients’ customers, so the trucking company can move on to the next dispatch. We factor 95 percent of the invoice amount upfront and have our collections department respectfully procure payment from the debtor. Once payment is received, we charge a nominal fee and hand over the remaining payment to the trucking company.

We also provide a solution that prevents our clients from getting into a contract with companies with questionable credit or lax payments terms through access to our free credit rating website called

Last, we are known for our quick turnaround. We can factor an invoice within hours; whereas, it can take days or longer with our competitors.

Q. What made TCI interested in partnering with TruckLogics?

A. You guys provide another service to the trucking industry that is complementary to our vision. We both focus on alleviating stress on the trucking company by providing quality products that improve their bottom line. Philosophically and strategically, it’s a good fit.

If you’re interested in factoring with TCI, visit their website for more information.

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Thursday, 6 October 2016

Profit & Loss Reporting: Revenue Tracking Software

Profit & Loss Reporting: Revenue Tracking Software
Revenue Tracking Software
Reports - if you’re like me, you shudder at the word. But they don’t always have to be hard work. With TruckLogics, you can simplify your whole reporting system with our easy-to-use business reports feature.

In just a few clicks, you can create monthly and quarterly reports, as well as reports for individual trips. On top of that, you can implement a great revenue tracking system through your reports.

How Can Revenue Tracking Help You?

Not that you are unaware, but revenue is the income received from your business activities. You can’t run a business without revenue, so you’re going to have to pay attention to it.

In order to do that, you need software that can handle revenue tracking. You need truck accounting software you can count on - you need TruckLogics.

How Do You Measure Your Trucking Business Growth?

Your company's profit and loss reports (P&Ls) for a particular month can be seen by selecting the quarter of the year.

TruckLogics calculates your total income and expenses from all account's categories, as well as the total loaded and empty miles from your uploaded trip sheets.

You can also view the "Cost Per Mile' and "% of Total income" from all income and expense categories.

When you measure your business growth with reports, you have a set way to view your accountability from month to month.

Why Should You Use Our Revenue Tracking Features?

Unless you have a photographic memory, impeccable organizational skills, or a never-ending filing cabinet, you probably need some assistance with your records.

Using the P&L detail reports in TruckLogics allows you to view the detailed info for total miles, income, and expenses for the quarter. We break down miles by Miles Loaded versus Empty Miles. We also list the the default income and expense categories for each month, as well as the custom categories you can create in TruckLogics yourself.

With our advanced invoicing features, sending customized invoices to your customers and clients has never been so easy. Add that to our revenue tracking features, and you’ll see just how good our truck tracking software can be.

When you’re in need of easy-to-use truck profit and loss reporting software, look no further than TruckLogics.

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