Tuesday, 12 November 2019

How-to Tuesday: Download the TruckLogics App

Trucker downloading the trucklogics mobile app tutorial
The TruckLogics mobile app gives you constant access to all of TruckLogics' great features.

With the TruckLogics mobile app, you can create loads, manage truck dispatches, send invoices, and track expenses right from your smartphone or tablet.

Fleet managers can even set up access for their drivers and dispatchers.

Managing your records while on the road has never been easier.

Find out how to get started with the TruckLogics mobile app so you can harness all of these powerful features.

Download the TruckLogics mobile app

  • Tap on the search bar.

  • Type "TruckLogics" into the search bar and tap on the TruckLogics banner.

  • Tap Download/Install.

  • Open the app.

  • Tap “Sign-In”.

  • Enter the email you already use for the regular website.

  • Enter the password you already use for the regular site.

  • Let app synchronize with the cloud and you're ready to go!

Want to try the TruckLogics mobile app?

Give the TruckLogics mobile app a try with a 15-day free trial. There’s no obligation and you don’t even have to enter credit card information.

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Tuesday, 5 November 2019

16 of The Newest Features in TruckLogics

Trucker using TruckLogics for driver settlements and IFTA reporting
Here at TruckLogics, we're always looking for ways to put your feedback to good use.

This month, we’ve added a whole bunch of great new features and updates that you suggested!

Check out all the new TruckLogics features and how to harness them!

Highlights: Recurring Driver Settlements

  • 1. Recurring deductions for driver settlements. 
You no longer have to manually add your weekly, bi-weekly, or monthly deductions to your driver’s settlements every time you run payroll.

Instead, you can schedule recurring deductions that will be automatically added to your driver’s settlements, saving you precious time and reducing data entry. To set up your recurring deductions for driver settlements:

      1. Go to Accounts from the top menu bar and then select “Driver Settlements”.

      2. Select “Recurring Deductions” from the side menu.

      3. Name the Recurring Deduction. For example, “truck insurance” or “trailer payment”.

      4. Set how often you want this deduction to automatically appear on your driver’s settlements. For example, if you pay your driver every Friday, select “Weekly” on “Friday”.

      5. Choose the date the deduction will begin appearing and add an end date if needed.

      6. Finally, select the driver this deduction will apply to and the default amount for each deduction. Click Save!

  • 2. See all your Load and Dispatch tables exported together. 
Wish you could see dispatch specific information like driver name or truck number under the load screen? We've made it easier to see everything in one convenient place!

Simply go to “Loads,” select your date range and search criteria and then click "Search". Then click “Export To Excel” and select "All Loads and Dispatches".

  • 3. Get email notifications when medical cards and licenses expire. 
As long as your driver’s license and medical information have been entered under their profile, TruckLogics will automatically update you when they expire.

  • 4. Recurring expenses are now available in the Leased Operator Plan 
To set up recurring expenses, click "Expense" from the top menu bar then select "Recurring Expenses" from the left-hand menu.

Click "Add Recurring Expenses" and schedule the expenses you see every month so you don't have to manually add them.

  • 5. Attach documents to driver profiles. 
If you have files, photos, or scans of important driver documents, these can be uploaded directly into TruckLogics.

  • 6. Different fuel types now show separately on profit & loss reports. 
Now when you add one fuel transaction that includes Truck, Reefer, and/or DEF fuel, each fuel expense will show as a different line item on your P&L report, and not as a singular expense.

  • 7. Clone canceled loads. 
Accidentally canceled a load by mistake? Don’t want to completely redo it? Now you don’t have to! We’ve added the “Clone” option to canceled loads now!

TruckLogics canceled loads and bill of lading

  • 8. See MPG calculations under fuel up in the Leased Operator Plan. 
If you are keeping up your daily miles under the “Miles/Per Diem” module, you can now see your Miles Per Gallon (MPG) calculation under “Fuel Ups” (where you add your fuel). This calculation is only available on the web (not in the app).

Other New Features: Bills of Lading

  • 9. Pickup and delivery instructions now carry over from Loads to BOLs (bills of lading) generated in TruckLogics. 

  • 10. Ability to customize the email template when sending BOLs (bills of lading). 
To set this up, go to “Settings”, select “Load” from the left-hand menu, then select “BOL Settings.” Edit your custom BOL email template and click “Update”.

TruckLogics bill of lading customized email

  • 11. Set a default factoring company for your Invoices. 
If you only use one factoring company, you can set it as your default Factoring company in the Address Book so that it shows up on all your invoices.

  • 12. Updated trailer type list (more trailer types available). 

  • 13. Ability to import ELD mileage and fuel file from KeepTruckin for IFTA reporting. 
If you use KeepTruckin as your ELD provider and are subscribed to their Pro plan (includes IFTA reporting), you can now import the CSV files downloaded from KeepTruckin directly into TruckLogics.

 Simply click IFTA from the top menu bar and then Start Return under the quarter you need to file for and then tax advantage of the KeepTruckin import option.

TruckLogics ELD mileage for IFTA reporting

  • 14. Dispatch numbers can now be added to Invoices. 

  • 15. Ability to add notes to the printed version of driver settlements. 
TruckLogics notes in driver settlements

  • 16. “Clone Load” option can now clone the pickup and delivery times too. 
TruckLogics clone load option for IFTA reporting

Want to try all the new features? Start a 15-day free trial today!

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Tuesday, 29 October 2019

Halloween Dangers: Things To Look Out For On The Road

Trucker in fall staying road safe
Successful Halloween driving takes more than your typical level of focus and concentration.

As a truck driver, you’re constantly on the road, and you know what truck driving tips you need to abide by for safe trucking.

Driving during the holidays, however, is an entirely different world.

While we are here to help your trucking business succeed, our ultimate priority is road safety for truck drivers. This includes keeping you safe during the holidays.

Keep an eye out for these specific Halloween dangers.

Truck Driving Tips for Halloween Driving

Halloween Dangers

Halloween is a holiday, and with holidays come parties.

Unfortunately, this usually means an increase in drunk driving. If you see a drunk driver on the road, call 911 and give law enforcement the model and license plate number of the vehicle.

Your own safety is certainly important, so slow down and let them pass, or just move away out of collision range. In addition, though, please take it a step further and report. You never know who’s life you could be saving.

You can spot a drunk driver by looking out for swerving, tailgating, drifting, driving without headlights in the dark, and other erratic behavior.

Humans aren’t the only ones jeopardizing road safety for those Halloween driving. Not only is it the season of ghouls and ghosts, but it’s also mating season for deer!

Be aware of your surroundings and know at any given time if you can get over if needed.

If a deer is in the road frozen in fear, flash your lights and honk your horn to alarm it into action. If it does not move, avoid swerving abruptly or slamming on your brakes. Keep trucking and assess the damage once it’s safe to pull over.

Safety Tips For Truck Drivers

If the dangers of drunk driving and deer aren’t enough to convince you to stay extra alert this holiday season, keep in mind that law enforcement efforts will be increased.

The threat of a huge ticket might just be enough to keep you on your best road safety behavior.

Here are some truck driving tips to keep your money in your pocket:

-  Don’t tailgate
-  Take your time changing lanes
-  Stay level headed; avoid road rage
-  Don’t speed

Disregarding these 4 things will set law enforcement off around the holidays because they jeopardize road safety and endanger drivers nearby.

With increased traffic, you may need increased focus to ensure that you’re abiding by these rules. Don’t let your mind wander or drift. Be a defensive driver. 


With the winter holidays coming, you might be distracted by other things. Make road safety for truck drivers your priority.

Ensure that your truck’s maintenance is up to date! No matter how many road safety tips for truck drivers you abide by, you could still face disaster if your truck isn’t in perfect working order.

Remember, with TruckLogics you can keep track of maintenance and schedule services when needed. Take advantage of this feature, and everything else TruckLogics has to offer from anywhere on the road with our convenient app!

Don’t have a TruckLogics account yet? Test drive our system FREE for 15 days

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Thursday, 24 October 2019

5 Realities of Life on the Road for Truck Drivers

This is a guest blog written by Nadeem Ghori for CDL Knowledge. Nadeem Ghori is the Content Manager and Web Developer at Webplex Inc. with over ten years of professional experience. He's an expert in e-learning and online course generation.

When it comes to choosing a career, a life on the road as a truck driver may seem like the perfect move. The freedom of the open highway, good wages and the opportunity to see every corner of the country beckons many to take this lucrative career path every year. But, as with anything in life, with the positives come negatives, too.

Life on the road is not for everyone, nor is it for the faint of heart. While there are many advantages to becoming a truck driver, you should not dive into this line of work without considering the downsides. So before you launch into getting your CDL, achieving relevant endorsements and sitting for your air brakes test, to give you a better insight into the life of a truck driver, here are 5 realities about life on the road that you need to consider.

1. You’ll Be Away… A Lot!

This may seem like an obvious part of being a truck driver but when you really consider what it means to be away from home, you may rethink your career options. Most truck drivers can’t fully determine their schedules, so missing birthdays, family get-togethers and other major events are par for the course.

And it’s not just the big events that you’ll miss out on. While you’re away, life at home continues on as normal. For some, that may not be a huge problem, but for others, especially those with young families, it can be a tough pill to swallow. When the only real communication with your children is via phone or video messaging and you cannot be there to do the normal ‘mundane’ things with your family like making breakfast or watching a movie, the time you spend away from them may take its toll.

2. Burnout Is Real

Many truck drivers work huge hours with minimal days off during stints out on the road. While there are laws determining what is considered safe in terms of driving hours, sometimes burnout is inevitable. With the knowledge that they’re getting paid by the mile, some truck drivers end up working under conditions that are not conducive to keeping stress and burnout at bay.

Most truck drivers sleep in the cab of their truck and don’t get as much sleep as they would in their own bed at home. Often, they drive at night so they can reach their destination without traffic hindering them, which in turn, flips their body clock, making it harder to sleep when they do try.

When truck drivers do get downtime in between their driving time, the environment they’re in rarely allows for adequate rest. There is no comfy couch to kick back on, nor a bath to ease your tired body into.

3. Forget About Creature Comforts

Truck drivers generally have to make do with what they’ve got in their cab and what they can find on the road. There are no creature comforts here!

And while you might think that the lack of luxuries is something you can live with, first think about the situations in which you might need them. What about when you’re sick? When you’re tired? When you’re bored?! Can you go without them then?

4. Relationships Can Be Hard

Maintaining a relationship can be extremely challenging when you’re away all the time. That’s not to say relationships will not work between truck drivers and their loved ones at home, but it does add another layer of complexity to life on the road.

Between missing your partner and dealing with the stress of not being with them, being able to deal with this kind of long-distance relationship takes time, effort and understanding from both parties.

5. Staying Healthy Can Be A Challenge

Being on the road can often lead to a somewhat unhealthy lifestyle. Often you’re at the mercy of what you can pick up at gas stations and diners for breakfast, lunch, and dinner. Many truck drivers do have a small fridge or pantry in their trucks, but space for fresh fruits and vegetables and the option for a home-cooked meal is not realistic. But it’s not just about what truck drivers eat, it’s about when.

So many drivers just want to get to their next destination and they frequently skip meals or eat at random times during the day.

What’s more, a truck driver may become sick more often than if he was at home. Between not properly looking after themselves, not sleeping properly, and constantly moving through different environments, drivers regularly pick up colds and the flu.


With all that said, life on the road can be a lucrative and enjoyable career for those who are happy to take the good with the bad. For some, the solitude of driving throughout the country every day may actually be just what they’re looking for! As with anything, it’s up to you to weigh the pros and cons and make a decision that’s right for you.

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Tuesday, 22 October 2019

Have We Met? Everything You Need to Know About TruckLogics

Running a trucking business isn’t easy, but success pays off. The trucking industry is hugely important to the American economy today.

This leaves plenty of room for success. The secret to success in owning a trucking company is to take advantage of trucking management software to grow your business and revenue.

Trucking business management doesn’t have to be difficult.

Stay on top of bills, expenses, dispatches, drivers, maintenance, taxes, and more with online trucking business management.

Owning a Trucking Company

Trucking Business Management

The best trucking business management tip we can give you is to outsource some of your responsibilities.

Trying to do everything yourself as an owner-operator or independent truck driver will only lead to mistakes, burnout, and lost resources. 

Save time, and in turn, money, by investing in a trucking management software that can take some of the load off of you.

Trucking Management Software

Let’s face it - working in the trucking industry means you’re always on the go.

You need a trucking management software that can keep up.

This is where we come in. TruckLogics is a web-based trucking management software created with your trucking business in mind.

Whether you’re an independent owner-operator, leased operator, or fleet manager of a small, mid-size, or large fleet, TruckLogics is intended to provide personalized business management that grows with your trucking business.

Here’s how TruckLogics can help:

Owning a trucking company requires that you stay on top of each management aspect. 

TruckLogics takes the paperwork and hassle out of trucking.

Thanks to Quickbooks integration, you can easily import existing information and sync contacts and expenses.

Plus, you can create a dispatch with a few basic steps, assign a driver and equipment, and keep detailed records.

Avoid spending unnecessary money on penalties and fees. Simplify IFTA taxes by tracking data, like fuel receipts, and saving information in a quarterly IFTA report that can be used to complete your return.

In addition, track finances to determine how your trucking business is doing and determine the best steps for growth.

Above all else, do it all from a mobile app.
The trucking industry doesn’t stop, so why should you have to? 

Use a trucking management software that can keep up from wherever you are.

Want to check it out? 

Sign up for a free 15-day trial today.

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How-to Tuesday: Quickly Setting Up Your Multi-User Access

Female trucker using TruckLogics trucker mobile App for fleet management
With TruckLogics for fleets, you can give your fleet managers and truck drivers mobile access to TruckLogics dispatching, check call, and expense reporting features.

Your truck drivers will be able to easily update their location, progress, and expenses right from their mobile phone With our fleet management solutions, the trucking business has never been easier.

The best part is that multi-user access is unlimited and comes at no additional cost to you! Harness this powerful TruckLogics feature by following this simple tutorial:

Mobile Fleet Management Solutions

Employers will need to begin by setting up a custom TruckLogics portal for their employees to sign-in. Learn how to set up TruckLogics:

1. From the Dashboard, click on the gear-shaped “Settings” icon in the top right corner. Select “Settings” from the drop-down list. 

TruckLogics dispatch dashboard for fleet management

2. Under “Employee Access Portal”, click on “Employee Portal URL”.

TruckLogics settings for fleet management solutions

3. Type in your custom URL name and click “Create”. If you like, you can just enter the name of your company as the URL for clarity.

TruckLogics tutorial for employee URL

4. You can personalize this custom login page with your logo if you wish. Be sure to click “Update” to save changes before you leave.

TruckLogics how to personalize site for truck driver mobile app

Truck Driver Mobile Account Access

Once the portal is established, employers will then need to create an account for each of their employees. This will provide them with mobile access to fleet management solutions.

1. While still in “Settings”, click on “Manage Users” and then “Users”. Click “Create New User”.

TruckLogics manage user screen tutorial for fleet management solutions

2. Choose what kind of access your employee will have.

TruckLogics employee role tutorial for truck driver mobile app

3. Enter their name, email, and password into the boxes. TruckLogics will notify them of their login information.

TruckLogics how to add user for fleet management solutions

Truck Driver Mobile Sign-In

Finally, employees can download the TruckLogics mobile app and sign-in using the credentials created by their employer. With the mobile truck driver app, they will be able to access fleet management solutions like truck dispatching, check calls, and expense reporting.

1. These credentials will be sent directly to the employee's email.

TruckLogics tutorial for account for truck driver mobile app

2. Download the TruckLogics mobile app from the Apple App Store or Google Play.

3. Open the app and select “Sign-In”.

TruckLogics tutorial for truck driver mobile app sign in

4. Enter your email.

TruckLogics tutorial for email for truck driver mobile app

5. Enter your password.

TruckLogics tutorial for password for truck driver mobile app

That's it! You’re ready to use the TruckLogics for mobile fleet management! Your truck drivers will have mobile access to update truck dispatching, check calls, and expense reporting!

For even more information, check out this helpful multi-user access tutorial video!

Give multi-user login a try today!

Sign-up for a 15-day free trial! There’s no obligation and you don’t even have to enter credit card information.

Already have TruckLogics? Want to try multi-user login?

You’ll need a fleet account in order to access this feature with your subscription to TruckLogics. If you have an owner-operator or leased operator account, you'll need to upgrade to fleet status.

Please contact support at 704-234-6946 or by email at support@trucklogics.com if you would like to upgrade to a fleet account.

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Thursday, 17 October 2019

How to Dispatch Drivers with TruckLogics & Innovative Logistics

Innovative Logistics explains how TruckLogics helps with DispatchCharlotte-based Innovative Logistics Group LLC started using TruckLogics in 2019 as a way to simplify trucking business operations for their consulting clients.

Resources to Simplify Truck Dispatch

“TruckLogics provides us with resources to help make the day-to-day operations for a small truckload carrier as simple as using a mobile app,” says Adam Wingfield, Managing Director at Innovative Logistics. 

Innovative Logistics launched as an asset-based truckload carrier in 2006. However, they began to notice a demand for consulting services to help educate owner-operators and small fleet managers.

“There is no college degree necessary to be a truck driver, owner-operator, or business owner in the trucking industry,” says Mr. Wingfield. While this makes the trucking industry extremely accessible, it also means trucking suffers from a remarkably high failure rate

Educating Owner-Operators

Drivers don’t always know what they’re getting into when they start in the industry. Day-to-day business operations like truck dispatch and reporting can be extremely complicated.

Mr. Wingfield recalls reading an article back in 2016 about a major trucking company that reported “38-39% of the trucks they financed” defaulted in that first year. “We saw that there was a need to educate business owners a lot better.” 

In 2019, Innovative Logistics began shifting its focus toward serving the trucking industry with individualized dispatching and consulting solutions. 

Mr. Wingfield has prior personal experience using TruckLogics to manage his truck dispatches and decided it was time to offer TruckLogics to his consulting clients.

As Janaya Jenkins, Senior Account Manager at Innovative Logistics, explains: 

“TruckLogics is awesome for both the drivers and the owner-operators of companies. It makes it easier for us to dispatch drivers, as well as to keep track of where they are, where they’re going, when they’re done, and when they begin. It’s [also] just easier to minimize a lot of calling over the phone.”

Innovative Logistics uses TruckLogics and PayWow

Streamlining Fleet Payroll with PayWow

Innovative Logistics is also moving forward with TruckLogics' sister product PayWow as its primary payroll solution. “We have so many people paid in so many different ways,” says Mr. Wingate. 

“I was blown away by the capabilities [of PayWow]. We don’t have to go through multiple spreadsheets. We don’t have to do multiple calculations. They integrate it all into one product. It allows me to take care of my customers better.”

PayWow handles payroll, tax compliance, and FICA and FUTA for businesses with regular employees and contractors -- all in one easy-to-use package.

Be sure to check out PayWow! 

They have payroll solutions for every kind of business and every kind of employee. You check all they have to offer for free!

Interested in TruckLogics? 

See how it can help you simplify your reporting and dispatch with a 15-day free trial. There’s no obligation and you don’t even have to enter credit card information.

Want help from Innovative Logistics? Check out their business solutions here!

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