Monday, 17 October 2016

5 Common Mistakes Made by Fleet Managers

5 Common Mistakes Made by Fleet Managers
5 Common Mistakes Made by Fleet Managers
Ask any fleet manager what their biggest headaches are, and you’ll probably hear a handful of frustrations. Between managing fuel, drivers, trucks, and customers, there will always be something they have to handle.

What are the mistakes that fleet managers are making and how can you avoid them? Let’s talk about it!

Being Irresponsible with Your Fleet

You might be thinking, me? Irresponsible? Never!

But sometimes we are irresponsible in our ways without even thinking about it. Perhaps you get complacent in vehicle maintenance, or you just want to stretch out your repair schedules until the next few checks clear - it might sound reasonable, but think about it. You’re just risking your fleet’s integrity!

Whether you’re loaning out equipment or keeping lackadaisical records, don’t risk the business with irresponsible decisions!

Not Being Accountable for your Employees

There are plenty of mistakes we can make as managers, but one of the worst is how we treat our employees - specifically drivers. Now, we don’t mean how we treat them on an interpersonal level, but more so how we treat them in a professional way.

First of all, you can’t just let your drivers roll in and work however they want. Set (and keep) standards for your drivers, in order to raise the bar on how your fleet functions. Something like making sure your truckers clean their cabs could seem like a nuisance, but research shows a clean cab equals a happier trucker.

Sometimes we’re tempted to cut corners, and if we need a new driver, we may bring one on the team without fully vetting their driving records. While you need that load taken, there’s nothing worse than having someone out and finding out they’re ineligible to drive because of their records.

Don’t cut corners! Trust us on this one.

Not Balancing Life and Work

This might sound funny, but try not to take work home with you. Every now and then, you just need to relax, kick your feet up, and take it easy.

Sometimes drivers, managers, and dispatchers may find themselves working extra hours. While a little bit of overtime can help pad the coffers, it can also leave you drained and eat up all your free time.

One way you can improve your quality of life is with a good trucking management software system to ease the burden of paperwork, scheduling, accounting and routing.

Not Watching Where You’re Going

Knowing where you’re headed makes all the difference for a trucker - which makes us wonder if you know where your freight is headed?

Roads can change from time to time, and depending on where you go, construction can be a constant thorn in your drivers’ sides. Sure, you can check Google Maps and look for traffic hotspots - but we also recommend cross referencing something like ProMiles in order to check the truck friendly routes, too.

By being proactive and keeping tabs on every route your drivers take, you will know where every bit of freight is and ends up.

Expanding Too Fast

Between managing your company’s finances and growing your trucking business, you have plenty to worry about. But as you grow, the last thing you want to do is stretch your resources too far.

Maybe it’s buying too many trucks, or maybe you’ve lost track of your maintenance schedule for the amount of trucks you have - regardless, you simply need a strong system to keep up with your finances and trucks.

As far as trucking software, our recommendation would be TruckLogics - because truck management and fleet communication shouldn’t be complex. With TruckLogics, you have access to truck routing with ProMiles, QuickBooks software integration, and maintenance schedules, plus much more.

Interested? Contact us for a demo (or) sign up for a free 15-day trial!

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Tuesday, 11 October 2016

How Can You Keep Track of Recurring Expenses?

Add Recurring Expenses
Add Recurring Expenses
There’s no shame in admitting it, Trucking Nation - running a business is difficult!

Whether you’re an office manager at a carrier or an owner operator, you need to make sure your expenses are calculated right. Especially when it comes to the recurring expenses you will face.

With TruckLogics as your fleet management software, you can take your business management to the next level by implementing recurring expenses.

What are Recurring Expenses?

Recurring expenses are the charges you incur on a regular, scheduled basis. This might be the cost of your trucks, utilities, or repeating maintenance fees at a fixed cost.

Instead of having to manually add these to your expenses on a regular basis, TruckLogics trucking software now allows you to create a recurring expense that will automatically calculate into your reporting.

How Can Recurring Expenses Help Trucking Companies?

Since adding repetitive charges takes time, allowing you to create a recurring expense means you can save time, and ensure that you never forget an expense that you need to account for.

As you run your transportation business, you will have plenty of recurring expenses you need to account for. This could be anything from a truck payment to the cost of fuel to any other truck expense.

Tracking software needs to meet your needs, and TruckLogics can do just that.

Creating Recurring Expenses in TruckLogics

It’s simple - you enter the information for a recurring expense within TruckLogics, and this expense will automatically calculate depending on the frequency of the expense.

With recurring expenses, you can accurately track and report your revenue and expenses month after month.

Instead manually adding your expenses, TruckLogics lets you streamline the process by adding and managing recurring expenses instead.

When you’re looking for truck accounting software, TruckLogics is the only stop you need to make. Not only do we offer recurring expenses, we also have QuickBooks® integration, routing tracking with ProMiles, and easy-to-use invoicing tools that will take the hassle out of managing your trucking business.

Have questions? We’re always here to answer anything you might be wondering!

Related Blog: Track of All Your Income and Expenses

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Friday, 7 October 2016

Partnership Spotlight: TCI Business Capital

TCI Business Capital
Partnership Spotlight: TCI Business Capital
TruckLogics is proud to call TCI Business Capital a trusted partner in serving the trucking industry.

We promote TCI as a valuable factoring company for all size fleets. We want our customers to know TCI as well as we do, so we recently interviewed Bill Fuesz, Senior Vice President of Sales and Marketing at TCI, and here’s what he had to say about the company.

Q: What is TCI?

A: TCI is a factoring company that has provided accounts-receivable invoicing for over-the-road trucking companies for 22 years. We also support other industries such as oil field services, telecommunications and renewable energy.

Q: How did the company get started?

A: Our founder Daniel Robbins, who started his professional career as a certified public accountant, realized that drivers were facing financial challenges waiting 30, 60 and even 90 days to receive payment from customers. He decided to offer factoring options for trucking companies to get paid now and keep their business in motion.

Q. What is your company’s vision?

A. The vision is simple we help our clients get paid for the hard work they do. If you think about the service we provide, we are really keeping their cash flow in operation.

When they have to wait for payment it creates financial stress, because they need to pay drivers, purchase fuel and schedule regular truck maintenance. They have a tough job and we are here to help simplify the process.

Q. Why should trucking companies factor with TCI?

A. We focus on collecting payment from our clients’ customers, so the trucking company can move on to the next dispatch. We factor 95 percent of the invoice amount upfront and have our collections department respectfully procure payment from the debtor. Once payment is received, we charge a nominal fee and hand over the remaining payment to the trucking company.

We also provide a solution that prevents our clients from getting into a contract with companies with questionable credit or lax payments terms through access to our free credit rating website called

Last, we are known for our quick turnaround. We can factor an invoice within hours; whereas, it can take days or longer with our competitors.

Q. What made TCI interested in partnering with TruckLogics?

A. You guys provide another service to the trucking industry that is complementary to our vision. We both focus on alleviating stress on the trucking company by providing quality products that improve their bottom line. Philosophically and strategically, it’s a good fit.

If you’re interested in factoring with TCI, visit their website for more information.

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Thursday, 6 October 2016

Profit & Loss Reporting: Revenue Tracking Software

Profit & Loss Reporting: Revenue Tracking Software
Revenue Tracking Software
Reports - if you’re like me, you shudder at the word. But they don’t always have to be hard work. With TruckLogics, you can simplify your whole reporting system with our easy-to-use business reports feature.

In just a few clicks, you can create monthly and quarterly reports, as well as reports for individual trips. On top of that, you can implement a great revenue tracking system through your reports.

How Can Revenue Tracking Help You?

Not that you are unaware, but revenue is the income received from your business activities. You can’t run a business without revenue, so you’re going to have to pay attention to it.

In order to do that, you need software that can handle revenue tracking. You need truck accounting software you can count on - you need TruckLogics.

How Do You Measure Your Trucking Business Growth?

Your company's profit and loss reports (P&Ls) for a particular month can be seen by selecting the quarter of the year.

TruckLogics calculates your total income and expenses from all account's categories, as well as the total loaded and empty miles from your uploaded trip sheets.

You can also view the "Cost Per Mile' and "% of Total income" from all income and expense categories.

When you measure your business growth with reports, you have a set way to view your accountability from month to month.

Why Should You Use Our Revenue Tracking Features?

Unless you have a photographic memory, impeccable organizational skills, or a never-ending filing cabinet, you probably need some assistance with your records.

Using the P&L detail reports in TruckLogics allows you to view the detailed info for total miles, income, and expenses for the quarter. We break down miles by Miles Loaded versus Empty Miles. We also list the the default income and expense categories for each month, as well as the custom categories you can create in TruckLogics yourself.

With our advanced invoicing features, sending customized invoices to your customers and clients has never been so easy. Add that to our revenue tracking features, and you’ll see just how good our truck tracking software can be.

When you’re in need of easy-to-use truck profit and loss reporting software, look no further than TruckLogics.

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Tuesday, 27 September 2016

Truck Accounting Software: Track of All Your Income and Expenses

Track Your Income and Expenses with TruckLogics
Track Your Income and Expenses
One of the toughest aspects of running a business is the tracking. Whether you’re following your income and expenditures, or tracking customer happiness, you’re bound to have a stack of notes if you take this on the old fashioned way.

Heck, even with a spreadsheet system like Excel, you’re going to find yourself losing track of your income and expenses eventually.

But with TruckLogics, we aim to simplify every aspect of trucking management that can set you back. As you grow your truck fleet with TruckLogics, you’ll come to love all of our income and expense tracking features.

Fuel Expenses

With TruckLogics, you can quickly record details from every fuel purchase by logging each time you purchase fuel, the vehicle that was filled, the number of gallons, fuel type, and total cost of the sale, the odometer reading, and the location of purchase. You can also upload an image of the receipt of that transaction itself!

Driver Settlements

Instead of bogging yourself down with complicated driver settlements, TruckLogics helps you calculate pay with deductions, reimbursements, or advances within minutes.

  • Hauling Charges: Calculate driver pay based on your settings. You can choose how you will pay your driver, and the hauling charge will be determined instantly.
  • Fuel Surcharges: Determine your fuel surcharge based on mileage, a percentage of the revenue, or a flat rate per trip.
  • Add Accessorial Fees: Add accessorial fees by choosing the fee type from the drop-down menu or choose your own custom fee type. 
  • Add Reimbursements & Deductions Amount: Reimburse drivers for expenses by adding the total and reason to the settlement, and our software automatically adds the reimbursement to their balance.
  • Advance pay for the Driver: Calculate deductions for advance pay and late deliveries from the final settlement balance by adding the cost and reason for the deduction.

Equipment Expenses

Running your company means you need to balance the books… which means you need to watch your equipment expenses! When you need to track your expenses, as well as your repairs, you need to get truck maintenance software. You need to check out TruckLogics.

I mean, spreadsheets are helpful, but they lack the insight, efficiency, and mobility you need to run a successful company. No matter how mobile your business is, you need the ability to track and manage all your expenses from anywhere.

With TruckLogics, you can record payment details by information, method of payment (cash, check, credit card (or) EFT), and total amount of the transaction. You just select the expense category from the drop-down menu, or add your own custom categories for your business. You can also split an expense between categories by clicking "split."

Invoice Creation

Need truck invoice software? After you create and dispatch a load in TruckLogics, your invoice is ready to go. All you need to add is a fuel surcharge, then send it to the client.

We don’t believe in wasting time and money, so our automated reminders will remind you when and how you’ll get paid.

No matter what your business needs are, TruckLogics is here to make it easier. If you’d like to start a 15-day free trial, let’s do this!

Related Blog: 5 Steps for Easier Dispatches: Fleet Management Software

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Wednesday, 21 September 2016

5 Steps for Easier Dispatches: Fleet Management Software

5 Steps for Easier Dispatches
5 Steps for Easier Dispatches
Whether you’re part of a small fleet or an Owner Operator, there are plenty of difficulties when it comes to fleet overhead. That’s one of the reasons we made TruckLogics, after all.

Since so much in this industry is getting more and more complicated, we’ve aimed to make TruckLogics even easier. As far as fleet management software goes, TruckLogics is ahead of the curve when it comes to ease of use.

How easy is TruckLogics? It’s simple enough that you can create a dispatch in 5 easy steps!

Create Your Dispatch

After you create an order in the system, you just need to click the button that says “Create Dispatch.” We told you it was easy! After that, you just choose new dispatch, or add to dispatch. After that, assign your drivers!

Assign Driver & Equipment

Your next step is to click assign. From here, you simply need to select a driver from the list - you can also select two drivers at this point. After that, choose your truck and trailer, and then it’s all a matter of clicking assign.

Shipper/Consignee Details

At this point, you can choose a default pick-up and drop-off location for each client to save time creating loads. You can also add a custom pick-up or drop-off location if needed. TruckLogics also allows you to enter specific instructions for the driver, or contact information for the pick-up and drop-off points.

Freight Details

The next few steps will walk you through what it takes to calculate your hauling fees (per mile, per ton, manually, etc.), fuel surcharge, and accessorial fees for lumper, stop off, tarp, (or) custom charges. Not only that, but with the TruckLogics fleet management software you also get to integrate our dispatching feature with your address book and the Truck Zone.

Complete Your Dispatch

This integration makes sending a dispatch a fast, effortless process - going as far as auto-filling most of the fields for you. That’s right - TruckLogics eliminates time-wasting data entry and gets the job done quicker. So go ahead and complete the rest!

Once you finish creating your dispatch with our fleet management software, remember that you can track your new dispatch and keep in touch with your driver using our Check Call feature.

Once the load is delivered, you’ll be able to pay your driver easy with our driver settlement software.

Thankfully, our dispatch process is so simple you shouldn’t run into any issues. But if you have any questions, we’re always able to answer your call from 9 a.m. to 6 p.m. from our Rock Hill, SC offices!

Related Blog : How Can Fleet Management Software Help Your Small Fleet?

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Thursday, 15 September 2016

Fleet Management & Maintenance: Brake Safety Week

Fleet Management & Maintenance: Brake Safety Week
Fleet Management & Maintenance: Brake Safety Week
We talk a lot about truck drivers around here, but we don’t discuss fleet managers nearly as much as we should. What are fleet managers? A better question would be, what aren’t fleet managers?

It’s the kind of position that carries many hats, and no matter how much they do, there is always more to get done.

The roles and responsibilities of fleet managers can range from vehicle financing, to vehicle maintenance, vehicle tracking and diagnostics, driver management, speed management, fuel management, and health and safety management.

So why should fleet managers choose Trucklogics - trucking software?

Brake Safety Week

If you haven’t heard, Sept 11-17, 2016 is Brake Safety Week! As part of CVSA’s Brake Safety Week, law enforcement agencies across North America will inspect trucks to find out-of-adjustment brakes, as well as brake-system and anti-lock braking system (ABS) violations.

If you get pegged for brake violations, or you just want to avoid getting pegged for bad brakes, you need to consider TruckLogics.

Vehicle Maintenance Management

With TruckLogics, you have access to an effective system for managing, planning, and maintaining accurate repair records, as well as service schedules, and even upcoming truck maintenance.

Simply add your maintenance and repair schedule to our hassle-free log screen, and then add any and all equipment details possible. Everything from year, make, model, and serial number can be added here.

With this information in the system, you can create your own maintenance schedules based on your own requirements for your fleet. You can then track your brake maintenance schedule by date, mileage, and hours.

Versatile Trucking Management

You can also schedule dispatches, track income and expense reports, and create LTL orders, as well as report your IFTA returns.

Not only can TruckLogics help you track your brake management, it can also help you out with driver management, driver payment reports, and fuel management.

Are your brakes good to go? Let us know on Facebook!

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