Monday, 31 July 2017

Reminder: Your IFTA Return Is Due Today

What the truck taxes?! The 2nd quarter IFTA deadline is here already?! That means it’s time to pull over and file tonight by midnight in order to avoid getting hit with late filing penalties! 

Don’t worry, TruckLogics is here to help by answering frequently asked IFTA questions so you can quickly complete returns and get back on the road.

Frequently Asked IFTA Questions


Now if you’re a TruckLogics user then all of your miles from your trip sheets and fuel expenses have been totaled up in quarterly IFTA reports. You can use these reports to quickly enter your calculations on your return. They can also be printed or emailed to go anywhere they need to. Now let’s dive into some frequently asked IFTA questions.

1. What information is required to complete my return?

To complete your IFTA return you need to enter your:

- Total miles (including non-taxable miles) traveled per jurisdiction.
- Gallons of fuel used and purchased per jurisdiction
- The tax paid on all of your fuel purchases
- And the current tax rate per jurisdiction.

2. Who is required to complete an IFTA return?

The operator of a qualifying vehicle who travels between two or more jurisdictions (states) must file a quarterly IFTA in order to comply with the law and to get their IFTA license and decals.

3. What vehicles qualify for IFTA? 

A qualifying motor vehicle for IFTA includes any motor vehicle or a combination of vehicles used, designed, or maintained for the transportation or people or property and have:

- Two axles and a gross vehicle weight exceeding 26,000 pounds
- Two axles and a registered weight exceeding 26,000 pounds
- Three or more axles, regardless of weight
- A combination weight exceeding 26,000 pounds.

4. Do I need to keep my IFTA decals on my vehicle?

Yes. Your IFTA decals need to be clearly displayed under your driver’s side window. Don’t place it on windows, mirrors, tanks, or vents. If they aren’t properly displayed you may be written a citation, required to get a trip permit, or both. Also, be sure to carry your IFTA license in your vehicle at all times, because you’ll be subject to facing the same penalties without it.

5. What happens if my IFTA return is late?

If your IFTA return is late, you fail to file, or don’t pay the full amount of taxes you owe then you will be subject to a fee of $50 or 10% of your taxes due, depending on which is greater. You’ll also be subject to the penalties imposed by your base jurisdiction. Interest on the amount of tax due will also accrue at a rate of 1% per month.

Contact TruckLogics


We’re here to help! If you have any questions regarding the IFTA deadline please don’t hesitate to contact the dedicated TruckLogics support team at 704.234.6005 Monday - Friday from 9 AM to 6 PM EST. We’re also available via live chat and offer 24/7 email support at support@trucklogics.com.
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Thursday, 27 July 2017

Wait, Why Was My 2290 Rejected?

Attention procrastinators! You may think it’s alright to wait until the last minute to file your Heavy Vehicle Use Tax Form 2290, but that’s not the case! The August 31st deadline is almost here, so you should file as soon as possible in case your form gets rejected! Because if your form is rejected then it’s up to you to correct it and retransmit it to the IRS by the deadline.

Luckily, in the event of a rejection, you don’t have to panic because we’re here to help, with the most common reasons for 2290 Form rejections.

Common Reasons For Form 2290 Rejections


EIN Issues

You need an EIN or Employer Identification Number to complete your form. If you don’t have one then you can’t use your SSN (Social Security Number) in its place. Once you list your SSN in the EIN field on your form it will be rejected.

If you need an EIN you can easily apply for one online with the IRS, and you’ll receive your unique EIN as soon as you apply. However, that doesn’t mean it’s time to file your 2290, because it takes about 15 days to be updated in the IRS’s system, and your form could be rejected during this time.

Because of Name Control, which is established by the IRS to identify you once your EIN is created, you have a special sequence of characters used from your name as the IRS processes your return. If your name and EIN do not match what the IRS has on file then your form could be rejected. You can verify your name control with the IRS by calling 1-800-829-4933.

Duplicate Forms

You can only submit a 2290 Form for a VIN (Vehicle Identification Number) once. Duplicate VIN numbers will be rejected. Make sure you’re filing for the correct tax year. The current tax year began on July 1, 2017 and will end on June 30, 2018. If you accidentally filed again for the 2016 tax year then that could be the cause of your duplication rejection.
 
If you enter your VIN incorrectly it might match someone else’s and cause your form to be rejected. Because VINs consist of 17 characters, with both numbers and letter they can be easy to enter incorrectly. Take your time to enter your VIN correctly, and double check it. If your form gets rejected due to having a duplicate VIN you can quickly and easily make free VIN corrections with ExpressTruckTax.

Incorrect RTN

If you pay the amount of HVUT you owe to the IRS through direct debit or electronic funds withdrawal then you have to provide your bank account number and your routing transfer number (RTN). If you enter this number incorrectly the IRS will not be able to debit funds from your account.

Your RTN can be found on one of your checks. If your form is rejected due to having the incorrect RTN you can edit your information and retransmit your form or choose another payment method. Also, if you choose to pay the IRS via direct debit or EFW make sure there are enough funds in your account to cover the costs.

We’re Here To Help


Our sister company, ExpressTruckTax, provides the quickest and most convenient way to file your Form 2290 and get your stamped Schedule 1 back the same day. You can also easily amend your form and retransmit it at any time.

If you have any questions the amazing TruckLogics support team is here to help. Give us a call Monday - Friday from 9 AM to 6 PM EST at 704.234.6946. We’re also available via live chat and offer 24/7 email support at support@trucklogics.com.
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Tuesday, 25 July 2017

The IFTA Deadline is Coming. Are You Ready?

Summer can be a crazy time for truck taxes! Not only do you have the Heavy Vehicle Use Tax (HVUT) deadline coming up on August 31st, but your 2nd quarter International Fuel Tax Agreement (IFTA) return is due on July 31st, and that deadline is almost here! Luckily, with the help of TruckLogics, completing your IFTA return will be quick and easy so you can keep on truckin’ stress-free.

About TruckLogics and IFTA


TruckLogics is the number one business management solution specifically designed for those in the trucking industry in order to help you save time and simplify fleet management. TruckLogics includes tons of innovative features for compliance, maintenance tracking, dispatching, IFTA records, and more, making it easy to manage every aspect of your trucking business, even while you’re out on the road.

IFTA is an agreement between the lower 48 United States and the Canadian provinces. It is used in order to simplify the reporting of fuel tax usage of motor carriers that operate in more than one jurisdiction. The purpose of IFTA is to calculate the net tax or refund due and to redistribute taxes from collecting states that are due. This report is filed on a quarterly basis and for staying compliant with these reports the operating vehicles receive an IFTA license and two IFTA decals.

You must file a quarterly IFTA return if your motor vehicle is used, designed, or maintained for the transportation of persons or property, the power unit has two axles and a gross weight of 26,000 pounds or more, the power unit has 3 or more axles regardless of weight, or is used in combination and the weight of the combination is equal to or greater than 26,000 pounds in vehicle weight.

In order to complete your IFTA return you need to file for your jurisdiction ( the state where your vehicle is registered) and include the:

- Total miles traveled per jurisdiction, including the nontaxable ones.
- The total gallons of fuel consumed per jurisdiction.
- The total amount of taxes paid on all fuel purchases.
- The current tax rate per jurisdiction.
 
TruckLogics can help you accurately calculate your totals and instantly complete your IFTA return by offering quarterly IFTA reports that track your totals. All of the miles you travel can be routed with ProMiles to find the most efficient route and the totals from your trip sheet are automatically recorded in your IFTA report.

Also, TruckLogics is mobile, making it incredibly easy to track your IFTA totals while you’re on the road. Every time you make a fuel purchase you can enter the amount purchased, tax paid, and more to update your IFTA reports. You can also take photos of your receipts to upload to your TruckLogics account and save for later.

When you’re ready to file your IFTA return you can use the reports to instantly enter your totals to complete your return in a matter of minutes. Plus, your IFTA reports can be emailed or printed to go anywhere they need to! If you need a place to file your return check out ExpressIFTA.com, the most convenient way to file your IFTA return online. 

Contact TruckLogics


If you have any questions about IFTA please don’t hesitate to contact our dedicated support team. We’re here for you Monday - Friday from 9 AM to 6 PM EST at 704.234.6946. We also offer live chat and 24/7 email support at support@trucklogics.com. Also, use your free 15-day trial to test TruckLogics out for yourself! 
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Thursday, 20 July 2017

File Your 2290 Anywhere With The ExpressTruckTax App

You can’t hide from the Heavy Vehicle Use Tax deadline that’s coming up on August 31st! It will be here before you know it. Heck, July is already a 3rd of the way through. Where did the summer go? Anyways, don’t put off filing your 2290, or let the deadline sneak up on you.

Don’t worry about the hassle of heading to the IRS and waiting in long lines, or waiting til you can find a computer somewhere. File from any location at any time within minutes using the ExpressTruckTax App.

ExpressTruckTax App


ExpressTruckTax is the market leading 2290 e-filing provider that’s IRS authorized. Their price, quality of service, and easy e-filing methods can’t be matched. In order to allow truckers who are notoriously on the go to conveniently file their HVUT Form 2290 from any location with ease, they launched the ExpressTruckTax App.

This app can be downloaded to any web-based device so you can get it on your smartphone or tablet to handle all of your 2290 needs, including e-filing in order to get your stamped Schedule 1 in about 15 minutes while you’re out on a trip.

The entire e-filing process only takes a few minutes. Start by downloading the app and creating your Free ExpressTruckTax account with your email address. Click the orange ‘Start New Return’ button and follow the step-by-step e-filing guide. 

You’ll begin by entering your basic information for your business, like the name, address, or your personal information if you’re a sole proprietor. Remember you’ll also need your EIN (Employer Identification Number) to complete your return, and applying for one with the IRS online takes about 15 days.

Then you will enter your tax year, and first use month before entering information for each of your vehicles including their taxable gross weight, VINs (Vehicle Identification Number), and if they’re used for any special purposes such as logging.

After that, we will automatically calculate the amount of HVUT you owe for you. You can pay that amount directly to the IRS via direct debit or electronic funds withdrawal, EFTPS, or with a check or money order. The IRS will not accept credit cards.

Next, the ExpressTruckTax system will perform an audit check on your form to catch any basic errors and you’ll be presented with a summary of your information to make sure everything was entered correctly.

Then you’ll electronically sign your form with a 5-digit code of your choice at the bottom of the page to transmit your 2290 form directly to the IRS and you’ll get a copy of your stamped Schedule 1 sent to your email address within 15 minutes, depending on IRS volume. You can also elect to receive a copy via text, fax, or postal mail.

After you file the app will send you a push notification once the IRS accepts your return and you can use it to manage multiple EINs and to access a copy of your stamped Schedule 1 at any time.

For an even easier way to file call TSNAmerica at 803.386.0320 to have one of their awesome US-based representatives file for you over the phone. That’s right, all you have to do is make one phone call to file your 2290 and receive a copy of your stamped Schedule1 via email.

We’re Here For You


TruckLogics is the leading fleet management solution with an outstanding support team. Contact us with any questions about our program or truck taxes that you may have at 704.234.6946 Monday-Friday from 9 AM to 6 PM EST. We also offer live chat and 24/7 email support at support@trucklogics.com.
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Wednesday, 19 July 2017

Half The Year Is Up: Are Your Records In Place?

Summer is rolling on through and tax season was way back in April, so a lot of people are just trucking on, worry free. However, especially as a fleet manager, it’s good to keep up with your records all year, because if you wait until the last minute and all of your files are unorganized you could miss important deadlines, like the 31st IFTA deadline for example.

Get your dispatch records, tax records, financial records, and more organized and under control with TruckLogics.

TruckLogics is the complete trucking management program, meaning you can use it to manage your entire operation with one account. You can also use the TruckLogics app to manage your business from any location from your everyday devices, making it incredibly easy to maintain your records no matter what. TruckLogics also serves as one convenient location for all of your information.

Get Your Records In Order


IFTA

Because the IFTA deadline is so close we will begin with how easy TruckLogics makes it to complete your quarterly return by tracking all of your IFTA calculations for you. TruckLogics tracks your finances and trip sheets to add all of your IFTA totals to a quarterly report that lists all of the calculations you need per jurisdiction to complete your return. You can easily update your IFTA reports at any time and they can be printed, emailed, and used to quickly complete your return.

Financial Records

Use TruckLogics to instantly add your expenses, create invoices, record your income, and more. As a result, all of your finances will be tracked and can be used to generate financial reports and to calculate totals for your tax returns.

For example, the year end tax report tracks all of your expenses and income for the year and a report of your financials total will be generated to match up with your Schedule C. Plus, every time you create a custom expense you’ll be asked to add it to the correct tax category to be correctly factored into your year end tax report. Payments made to drivers and contractors are also recorded for 1099 purposes.

The profit and loss report will show you your business's profits and losses on by a monthly, yearly, quarterly, or custom date range. The report clearly displays your total income, expenses, and revenue. You’ll also see your cost per mile, revenue per mile, and profit per mile.

Unit Records

TruckLogics also helps you keep track and record all of the necessary details for your equipment. The truck report will give you detailed records about the miles ran, expenses, fuel purchases, and RPM for any time period for each of your vehicles.

Also, the maintenance report provides a list of completed maintenances and will even remind you about upcoming maintenance tasks. The unit insurance expiry report and unit license expiry report lists the expiration dates for the insurance plans and licenses for all of your equipment. This way routine maintenance and the renewal of your insurance and licenses will never slip your mind.

Try TruckLogics Now

TruckLogics is your complete business management solution! Start your free 15-day trial now to see how easy it is to keep track of all of your records for taxes, maintenance, and more! If you have any questions about TruckLogics please don’t hesitate to call the outstanding support team Monday - Friday from 9 AM to 6 PM EST at 704.234.6946. We’re also available via live chat and offer 24/7 email support at support@trucklogics.com.
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Thursday, 13 July 2017

Why Your EIN is Required On Your 2290


The IRS is accepting and processing Heavy Vehicle Use Tax (HVUT) Returns, meaning you can go ahead and knock out your Form 2290 today and receive a copy of your stamped Schedule 1, as long as you’re prepared to file. What involves being prepared to file? Having your EIN, so learn everything about it here today!

Why Your EIN is Important


REMEMBER: You need your EIN to complete your 2290 form.


Your EIN or Employer Identification Number is a number assigned by the IRS to identify employers and others with no employees who are required to file various tax returns. It helps the IRS prove that you are in fact you to prevent fraud. You do not need a business to get an EIN, EINs are assigned to sole proprietors to file pensions or excise tax returns.

Each EIN assigned by the IRS consists of 9 digits, similar to Social Security Numbers, where some confusion can come into play. However, these numbers are totally different and should remain separated. EINs identify businesses and sole proprietorships, while SSNs are used to identify individuals.

To make matters even more cloudy, in the past you could use your SSN in place of your EIN on your 2290 form. However, this is no longer the case. If you use your SSN instead of your EIN on your form then it will be rejected.
 
If you need an EIN you can apply for one online with the IRS. Once you apply for your EIN you’ll receive it instantly. However, it takes about 15 days for new EINs to update in the IRS’s system. During this time your form could get rejected, so give yourself enough time before the August 31st deadline to get your EIN if you need one.

Once you have one you’re good. Write it down, remember it. However, you may need a new EIN if you’re subject to a bankruptcy proceeding, take in new partners or begin to operate as a partnership, become incorporated, or purchase or inherit an existing business.

One thing to note is that when you file your 2290 your business information and EIN must match what the IRS has on file for your business, otherwise your form may get rejected. If you’re unsure about your information, call the IRS directly (800) 829-4933 to see if it matches.

The Top 2290 Filing Options


If you still need to file your Form 2290 check out ExpressTruckTax. You can use their step-by-step e-filing guide to complete your form in a matter of minutes and you’ll get your stamped Schedule 1 via email within about 15 minutes. Plus, you can use the ExpressTruckTax app on your smartphone or tablet to file at any time from any location.

You can also give TSNAmerica a call at 803.386.0320 to have one of their outstanding representatives file your 2290 for you. That’s right, you can handle all of your 2290 needs with one simple phone call and as a result, your copy of your stamped Schedule 1 will instantly be sent to your email address.

We’re Here To Help


If you need any assistance in regard to filing truck taxes or have any questions about TruckLogics please don’t hesitate to contact our dedicated support team. We’re available over the phone Monday - Friday from 9 AM to 6 PM EST at 704.234.6946. We also offer live chat and 24/7 email support at support@trucklogics.com.
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Tuesday, 11 July 2017

Improve Operational Efficiency With Our Revolutionary Dispatching

Dispatches are a pretty essential part of the trucking process. They let drivers know where to pick-up and drop off their loads, help you track your driver's progress, and more. However, without a system to help you remember all the details about different dispatches important notes like specific instructions for the drivers or rates could get lost and forgotten.

That’s why TruckLogics, the number one operation efficiency program for transportation fleets developed a dispatching feature that allows fleet owners and managers to easily create, edit, record dispatches all from one convenient location.

How TruckLogics Makes Dispatching Easy 


First of all, it’s important that we mention that TruckLogics is completely mobile. This means with the TruckLogics App that you and your drivers can access your dispatch details from any smartphone or tablet, making it easy to quickly check on current and previous dispatches at any time from any location.

Plus, with the Address Book and Truck Zone features sending a dispatch is quick and easy because most of the fields with automatically be filled in for you to eliminate time wasted on data entry.

All you have to do is log into your TruckLogics account and click the ‘Dispatches’ button from the toolbar to access your dispatch records. You can view all of your dispatches for the week, month, year to date, or more. The dispatches are also organized by unassigned dispatches, assigned dispatches, active dispatches, delivered dispatches, and canceled dispatches.

To create a new dispatch get started by clicking ‘New Dispatch’ to create a Quick Dispatch without a load or a Dispatch for Existing Loads then you can add a variety of details about the shipper and consignee. You can also enter the pickup and drop off location and add specific notes for the driver and contact information for the pickup and drop off location.

Then you can assign your driver and equipment for the job. Because all of your driver records and vehicles are kept in your TruckLogics they can be instantly added to your dispatch. You can add up to two drivers for teams. You can also assign the best truck for the job. For example, assign your truck with the best MPG to longer trips.
  
Speaking of the best MPG, all dispatches are efficiently routed with ProMiles, to find the best route possible. You can choose the most gas efficient route or the fastest route to suit the needs of your trip. Then with a single click, you can add that data to your trip sheet and your mileage per jurisdiction will be stored for your IFTA report.

TruckLogics makes it easy to stay connected with your drivers and clients, by making it easy to update them about your driver’s progress and location at any time. You can also instantly capture your BOL and proof of delivery to send to your clients in order to simplify your daily check-in.

Plus, with TruckLogics calculating your dispatch charges is easy. Just enter in your hauling fees, FSC fees, accessorial fees, any discounts, and advance received from your client and your dispatch balance will be automatically and accurately calculated and recorded for you.

Try TruckLogics Today!


Sign up for your free 15-day trial with TruckLogics today to see how much time you can save with our innovative, time-saving dispatch feature that can be accessed through the TruckLogics app from any location. Plus, you can take advantage of all of other revolutionary features that TruckLogics has to offer in order to improve your operation efficiency.
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Thursday, 6 July 2017

The 2290 Season Is Officially Open, E-File Now!

Attention Truckers! Your stamped Schedule 1 for the 2016-2017 Heavy Vehicle Use Tax (HVUT) period just expired on June 30th, 2017! That means it’s time get a new one for the 2017-2018 season. Because stamped Schedule 1’s actually serves as your proof of payment and you need to present yours to the DMV in order to get new tags for your truck they’re pretty important.

Luckily, because the filing season is officially open and the IRS is processing returns you can actually get a copy of your stamped Schedule 1 for the 2017-2918 tax period today, by e-filing with ExpressTruckTax.

E-Filing With ExpressTruckTax


ExpressTruckTax.com makes it incredibly easy to complete your form 2290 in a matter of minutes. All you have to do is follow the step-by-step e-filing guide, and as a result, you’ll receive a copy of your stamped Schedule 1 in about 15 minutes, via email, depending on IRS volume. So, even though you have until the August 31st deadline to file, we advise you to file as soon as you can to get ahead of the crowd.

First, you’ll create your free account with ExpressTruckTax, using your email address with a personal password. Then you’ll click the orange ‘Start New Return’ button to get started.

Next, you’ll enter in basic information about your business, including the name, address (if you’re a sole proprietor you can enter your personal information), and EIN (Employer Identification Number).

After that, you’ll enter your first used month and your vehicle information, including the VIN (Vehicle Identification Number), and taxable gross weight. This is also where you’ll enter if your vehicle is used for any special purposes such as logging or agricultural use.
  
Then ExpressTruckTax will automatically calculate the amount of HVUT you owe for you and you can use one of the following payment options to pay the exact amount you owe to the IRS: Direct Debit or Electronic Funds Withdrawal, EFTPS, Check or Money Order.

ExpressTruckTax will then perform an audit check to catch any basic errors, such as a field left empty, or a box left unchecked. Then you’ll be presented with a summary of your information to double check to make sure all of your information was entered correctly.

Once any mistakes have been corrected you’ll enter a 5 digit number of your choice to electronically sign your form and transmit it directly to the IRS. You’ll receive a copy of your stamped Schedule 1 via email and can also choose to receive a copy via text or postal mail.

Other Ways To File


Don’t have a computer? No problem! Use the ExpressTruckTax App to file at any time, from any location, making it incredibly easy to file your 2290 even while you’re out on a trip. Plus, you’ll instantly receive your stamped Schedule 1!

Do you want someone else to file your Form 2290 for you? Well then give TSNAmerica a call at 803.386.0320 to have a dedicated HVUT expert file yours for you over the phone! As the result of one quick phone call, you’ll have all of your 2290 needs handled, and you’ll receive your stamped Schedule 1 via email.

We’re Here To Help


If you have any questions about e-filing your 2290 or calculating your IFTA totals please don’t hesitate to contact the dedicated TruckLogics support team. We’re available over the phone Monday - Friday from 9 AM to 6 PM EST at 704.234.6946. We also offer live chat and 24/7 email support at support@trucklogics.com.
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Wednesday, 5 July 2017

Get Major Savings With Preventative Maintenance And Fuel

As a fleet owner or manager, we know you’re always looking for ways to improve your budget. Especially when in the truck industry a few extra pennies here and there can make a major difference in keeping your business going. Check out how you can really improve your budget by saving with preventative maintenance and fuel.

How To Save

Preventative Maintenance

It may be time-consuming to check your brakes, get your tires rotated, get your oil changed on a regular basis, and more. Plus, you may not be particularly excited about the costs of regular care but taking care of your trucks will help you in the long run.

If your truck breaks down then the sudden repair cost will often be more than the cost of preventative maintenance, and that’s just the start. Repair cost will pale in comparison to loss profits and loads. Your customers will also be affected. 

Especially, your best customers - those who have come to rely on your services on a regular basis. One or two canceled loads is not only a loss in profits but a loss in customer confidence. Worse still, those customers will have to hire your competition to deliver the canceled or lost loads, effectively giving your business away to the competition.

Preventative maintenance isn’t just about maintaining your equipment because it can benefit your drivers as well. Healthy drivers are more aware out on the road and less likely to make mistakes. Just as you would make sure your drivers are qualified and certified, make sure they’re healthy with routine check-ups beyond the required DOT physical exam.

A lot can affect your drivers’ health over 2 years, and if possible, offer to pay for a regular 6 month check up with a doctor. A couple of doctor bills could save you a lot of time and money by preventing wrecks. Also, let your drivers rest, don’t push them past their or your limits or if they get sick. Driving tired is the equivalent to driving drunk. 

Save On Fuel

Fuel is your number one expense, but there are a few ways to save on it. For example, get rid of extra miles and improve your miles per gallon. This is possible with the help of ProMiles to either plan the most direct or most gas efficient route. 

Tell your drivers to stick to the interstate if they can and to avoid taking back roads with four-way stops and traffic lights, which cause them to stop and accelerate more often. It may help to make sure all of their rigs have updated GPS systems to prevent drivers from getting lost.

You’ll want to cut down on all unnecessary miles so be sure to track your drivers during their routes and let them know you can see their trips so they’ll be more motivated to stick to the route. You could also provide incentives for the drivers with the best fuel efficiency. Your fleet could also gain a better driver retention rate with fun and unique incentives.

You’ll want to make sure drivers are doing what the can to improve their fuel efficiency. Are they cutting down on idling time? Are they braking hard or accelerating too fast? Are they pros at shifting gears? Also, cut down on is speeding to save a lot of fuel!

Enjoy Those Savings

Saving more allows you to set aside money for emergencies, grow your business, purchase better equipment, finally treat yourself, reward your drivers, and more. By taking a look at your budget you’ll quickly find new ways to save, especially when it comes to preventive maintenance and fuel.

For more trucking blogs visit TruckLogics.com and please share your tips about where to save in the comment section below.
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