Thursday, 27 April 2017

Our Reports Make IFTA Easy


The first quarter IFTA deadline on May 1st is almost here. For a few of you guys that means it’s a good time to get your rear in gear to calculate all of the totals necessary to complete your return by the due date. However, if you’re using TruckLogics then you don’t have to rush. With the help of their innovative reports and IFTA features, you’ll have your IFTA totals generated in a matter of minutes.

TruckLogics


TruckLogics is the ultimate trucking management software specifically designed for fleet owners and owner operators to help them save time while managing their entire business, even while they’re out on the road. By being completely mobile drivers can access TruckLogics from their smartphones or tablets at any time to check in on their business. Plus, TruckLogics has innovative features for dispatching loads, accounting, invoicing, fuel efficiency, IFTA, and more.

How TruckLogics Makes IFTA Easy


IFTA or the International Fuel Tax Agreement is the agreement made between the 48 contiguous United States and the 10 provinces of Canada to simplify fuel use reporting and for the collection and distribution of fuel taxes.

If your vehicle(s) has a gross registered weight exceeding 26k pounds, or 3 or more axles, and travels between two or more jurisdictions (states) then you have to file a quarterly IFTA report, which requires the following information:

- Taxable and non-taxable miles traveled per jurisdiction
- Gallons of fuel purchased in and used in each jurisdiction.
- Taxes paid on each fuel purchases
- The current tax rate per jurisdiction.

You can use TruckLogics to quickly gather that information with a series of innovative reports and features. For example, the Fuel Tax Summary Report gives you all of the totals you need for your IFTA report from your base jurisdiction. You can run this report from any quarter to clearly see your fuel type, total miles, taxable miles, taxable gallons, tax paid gallons, net taxable gallons, tax rate, and total (due or credit).
 
The fuel report will also display your fuel purchases for the custom date range you choose. Then you’ll be able to see where fuel was purchased, the fuel type, and how much fuel was purchased for each of your vehicles.

Plus, ProMiles records all of the information you need to your trip sheet. ProMiles will keep track of the miles traveled and odometer readings per jurisdiction, so your trip sheets will display all of the information you need. Also, ProMiles automatically updates the miles traveled when you change routes, to more accurately keep track of your miles traveled.

Your trip sheets can be accessed in the Trip Document Library at any time to be downloaded or printed and easily referenced for your IFTA reports.

Any time you make a fuel purchase you can pull out your phone and enter the receipt for your records, or take a photo of it for later. You can also import all of your fuel purchasing data right from your FleetOne fuel card.

With TruckLogics you can quickly get your IFTA totals and generate an IFTA report that can be printed or emailed to your tax preparer, so the totals can be used to quickly complete your IFTA return.

Make IFTA As Easy As 1 2 3.


Don’t spend hours trying to add up your IFTA totals. You have better things to do than dig through hundreds of receipts. Take a load off and relax as TruckLogics makes it easy to calculate your IFTA totals, so you can complete your return almost instantly!

Get started today by signing up for your free 15-day trial with TruckLogics.
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Thursday, 20 April 2017

6 Fleet Management Mistakes To Avoid


Trucking is already a time-consuming job that comes with both stress and advantages. Now imagine being a fleet manager with multiple drivers to keep up with. That job comes with a lot more stress and tasks to handle, but it also has bigger rewards. As a fleet manager don’t get overwhelmed because you don’t want your fleet to go under. Instead, relax and check out common mistakes for fleet managers to avoid and drive your operation to new levels of success.

Common Fleet Manager Mistakes To Avoid


1. Don’t avoid truck or driver maintenance. Your vehicles need to be regularly maintained so that they will last longer and you can avoid the costs of major repairs or having to purchase a new vehicle. So, keep up with when the oil needs to be changed when the brakes need to be adjusted when filters need to be changed, and more.

Regular maintenance has to potential to save your drivers time and help get drop offs delivered on time because regularly maintained trucks are less likely to break down. You can use a program like TruckLogics to notify you when your trucks need regular maintenance.

Your drivers can break down just like your trucks. Check in on them to make sure they are doing alright. Also, be sure to keep up with their certifications and licenses, so you don’t miss an annual renewal date. Also, never forget about tax deadlines like IFTA and HVUT 2290.

2. Speaking of drivers, you can’t let things slide. While drivers are outstanding people with honesty, integrity, and a sense of pride for what they do, we can’t speak for everyone. Sometimes when employees get away with something they’ll try to take advantage of their manager to see what else they can get away with.
  
That’s why when a driver gets a speeding ticket, drives over 11 hours, doesn’t take breaks, skips a pre-check inspection, texts while driving, or more, you need to step in and take necessary action.

3. Don’t ignore the budget. Look to see where you can save costs. Plan trips in advance to make sure the right vehicles are going on the right trips. For example, use your truck with the best MPG for the longer routes and use ProMiles with TruckLogics to optimize the route for fuel efficiency.

Look at all your options before making a purchase. For example, see if a used truck or leasing a truck would be a cheaper option. Buy your office supplies in bulk or use a program like TruckLogics to run financial tracking reports like your Cost Per Mile, Profit For Mile, Profit and Loss, and more to see where money is coming in and going out.
 
4. You can’t get burnt out. Long hours are a part of the job sometimes, but you can’t stay late every day. Take some you time to relax. Maybe take a day off to play golf, and definitely make time for a vacation at least once a year.

When things are hectic and you can’t get away try taking an hour or two to indulge in your favorite TV show, see a movie, take a long walk to destress, or even meditate. Even a small amount of you time will make a big difference.

5. You can’t let your drivers get burnt out either. Be sure to give rewards and recognition when they are due. Celebrate a driver’s good idea and share it with the team. Give out rewards and prizes for good behavior. For example, you could give out a monthly prize for the most fuel efficient driver, or call a team meeting and mention what a great job your drivers have been doing on the road.

6. Last but not least, don’t get comfortable. There is always room for improvement. Instead of sitting back and letting things happen like they always do, study the system to see where things could be improved. Maybe you can change the way driver logs are handled, maybe you could suggest to stop doing a certain report that seems like a waste of time.

While change can be met with resistance, they can also improve the way the entire operation runs, so if new policies need to be adopted at least give them a chance. Businesses, especially in the trucking industry are living organisms that need to adapt to major changes in the industry to survive.

Make Your Fleet Great


You became a fleet manager for a reason, and that’s because you have the guts necessary to manage your fleet while also improving it. While it’s easy to make mistakes, it’s also easy to avoid them with a little planning, preparation, and attention to detail.

For more trucking tips visit TruckLogics.com and please share your tips about what mistakes to avoid as a fleet manager in the comment section below.
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Thursday, 13 April 2017

Are You Ready For These Tax Deadlines?


Spring is here, making it a little more interesting to drive with major rainstorms hitting the road. Some areas have been hit with severe storms and even tornados! However, intense weather isn’t the only scary thing that comes with spring, because it's also tax time! Make sure you’re up to date with the upcoming personal and truck tax deadlines.

Upcoming Tax Deadlines


Don’t let IFTA sneak up on you. I know, it feels like you just did your report, but that was actually a little while back on January 31st. Now it’s time to calculate your first quarter IFTA totals by May 1st. The deadline is usually on April 30th, but that day is on a Sunday, so the deadline has been pushed back to the following Monday. That means you have an entire weekend to file.

But, don’t worry, with the help of TruckLogics you will have your IFTA totals calculated in a matter of minutes and you can spend the rest of your weekend doing fun stuff. TruckLogics uses ProMiles to automatically record your miles traveled per jurisdiction so updating your trip sheet and calculating IFTA totals is a breeze.

Also, there are quick entry screens for you to quickly enter odometer readings and your fuel totals. Since TruckLogics is completely mobile you can update your totals from any location, at any time. However, if you have a Fleet One fuel card then you’re in even more luck because you can upload your transactions directly from the card.

All of your information will be saved for you to access and edit at any time and when you’re ready to file you can generate an IFTA report with all of your totals to email or print. The totals on these reports can be used to quickly and easily complete your IFTA return.

The HVUT Form 2290 deadline is a little farther off, with the deadline on August 31st. That means you have all summer to file, but it’s best to not wait until the last minute. If you have a new truck, or new to you truck then your Heavy Vehicle Use Tax is due the last day of the month after your first used month. Meaning that if you first use your new truck in April then your Form 2290 is due by May 31st.

To quickly file your 2290 and receive your stamped Schedule 1 head to a 2290 e-file provider, like our sister company ExpressTruckTax. They will help you file your 2290 in order to instantly receive a copy of your stamped Schedule 1 via email. ExpressTruckTax also offers free VIN corrections and notifications via text or fax.

Don’t forget about your personal taxes. The Individual Income Tax Return Deadline is only a few days away on April 18th! We understand that it’s a busy time, and you may even be out on the road as the deadline approaches, but don’t worry you can simple e-file an extension.

By heading to our sister company, ExpressExtension, you can e-file Personal Tax Extension Form 4868. IRS Form 4868 is the application for individual and joint taxpayers to receive an automatic extension of 6-months to file, moving the deadline back to October 16th.

All you have to do is follow ExpressExtension’s step-by-step guide to quickly complete your form and transmit it to the IRS by the April 18th deadline to gain 6 extra months to file your return.

By using the free 4868 app on any iOS or Android device you can e-file IRS Extension Form 4868 from any location, at any time, making it super easy to get an extension even if you’re on the road.

Contact Us, We’re Here To Help


If you have any questions about the upcoming deadlines, extensions, and more please don’t hesitate to contact the dedicated TruckLogics support team Monday-Friday 9 AM to 6 PM at 704.234.6946. We’re also available via live chat and offer 24/7 email support at support@trucklogics.com.
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Thursday, 6 April 2017

How To Cope With Missing Home


Being a trucker gives you the freedom of the open road. For introverts the ability to have total privacy while blasting whatever music you want while trucking alone is addicting. However, trucking comes with a lot of alone time. As a result, some drivers end up feeling homesick and missing their families. Trucking is a huge career choice that you should enjoy, so use our tips to learn how to cope with missing home.

How To Fight Homesickness


First, before making a drastic career change and spending days or even weeks at a time away from your family on the road, talk to your spouse and see if they can handle it. If you miss your family, chances are that they really miss you too. Your relationship with your spouse has to be strong enough to handle the distance.

Next, make your cab feel like home. Make it feel cozy and comfortable so that sleeping in it won’t be so bad. A nicer cab mattress really goes a long way, plus you’ll feel a lot better when you get enough sleep.

Place a few posters up of your favorite things, like your favorite movie or sports team. Be sure to bring a cool coffee pot or crockpot to cook meals and brew coffee,  because being able to do that stuff in your truck will make it more exciting.

Also, bring your favorite pillow or blanket that maybe even smells like home or your spouse to comfort you as you drift to sleep.

Don’t forget to bring photos of your wife, kids, and pets to keep in your cab and show off to other drivers. Just looking at the photos from time to time will really put you in a better mood. You can also ask your spouse to send you photo updates throughout the day.

There are fun apps like SnapChat that have interactive photo filters for you and your kids to play with. Using those filters always guarantees a laugh, and they can even be used on your pets.

Make the time to talk to your family and friends. They’ll enjoy the updates. Call them and ask them how their day is going. Just remember to be positive and don’t weigh them down with how much the traffic jam sucked or how much you don’t like your new job. Tell them a funny story about something you saw on the road, like a seagull in the backseat of a car!
 
By making them laugh your mood and their moods will all improve. You can also use a device with a webcam or Skype, Facetime, or video chat with your loved ones to see them smiling from ear to ear when they get to talk to you.

To spend time with your kids you can set up a gaming console in your rig and log on to play games with them at night. Playing with them is an interactive way to bond with them and pass the time.

Speaking of passing the time, get a hobby to take your mind off of missing home. Listen to a fun podcast, check out the newest movies and shows on Netflix, or pick up a book to see how much you secretly enjoy reading.

Being social can help you stop feeling lonely, so reach out on the CB for a quick chat with fellow truckers. When you park at a truck stop make small talk with other truckers. Trust us, some guys will love talking your ear off about all things trucking.

Part of feeling less homesick involves feeling good so take the measures to eat healthier for more energy, work out a little to relieve stress and anxiety, and to get enough sleep. Feeling relaxed, yet energized makes a huge difference.

Also, think positive. Keep your spirits up by going over the good things that happened to you today. Maybe even write it down in a notepad or in your phone. Keeping a positive outlook will help you overcome bad moods.

Remember that it gets easier. Over time you and your family and friends will learn how to have a healthy long distance relationship and your homesickness will fade.

You Can Do It


Trucking has major rewards by providing you with an independent career on the open road. There’s a reason why truckers are so proud of what they do and that’s because they love it. If you find yourself to be a little homesick, don’t worry the feeling will pass while connecting with your loved ones.

For more trucking tips visit TruckLogics.com and share your tips about how to cope with missing home in the comment section below.
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