Thursday, 17 August 2017

Whats Happens If You Don't File HVUT Form 2290

2290 late filing penalties
The August 31 deadline to file your Heavy Vehicle Use Tax (HVUT) Form 2290 is almost here. You have 2 weeks left to file in time, so you better get to it. There are penalties that you will have to face if you fail to file and if you don't make a full HVUT payment by the deadline.

Even though you have a little time left to file we urge you to go ahead and file today online with ExpressTruckTax, because if your form has an error or gets rejected it is solely up to you to correct it and retransmit it by the deadline or it will be considered late.

Also, if you think you can get by without filing at all, think again!

What Happens If I File Late/Not At All


If your form is late or you fail to file at all you will face a penalty of 4.5% of the total amount of HVUT you owe. This amount will accrue on a monthly basis for up to five months. Plus, if you fail to make a HVUT payment by the deadline you’ll face a monthly fee of 0.5%. On top of all of that, you will face an additional interest charge of .54%. These penalties will make the amount you owe sky rocket!

If you don’t file by the deadline or fail to file at all then you won’t have a copy of your stamped Schedule 1, which serves as proof of payment. You need your stamped Schedule 1 in order to register new vehicles and to renew your tags with the DMV. Without it, you’ll be operating illegally and just imagine to hassle of getting pulled over and trying to explain expired tags. Plus, your registration may be suspended.

Now if you forget to file your HVUT, don’t panic. You may not be penalized if you can show reasonable cause for filing late, or why your payment is late. Simply file as soon as you can and attach an explanation for filing late to your return. The IRS will then either accept or reject your explanation as reasonable cause. There are also penalties for filing fraudulent or false returns.

About HVUT


If you’re a trucker with a vehicle with a taxable gross weight of 55,000 pounds or more then you’re legally required to file Heavy Vehicle Use Tax Form 2290. This tax is assessed on the amount of time heavy vehicles are spent on public highways during the tax period and the taxes collected are used to repair, maintain, and construct public highways.

2290 Form late payment penalty
All you need to complete your Form 2290 is your business name, address, and EIN (Employer Identification Number), and the details of an authorized signatory. For your vehicles, you will need the taxable gross weight and VIN (Vehicle Identification Number).

Now the filing process is actually pretty easy. All you have to do is head to ExpressTruckTax and follow their e-filing guide to complete your form in a matter of minutes. The entire process is quick and convenient. You’ll receive your stamped Schedule 1 via email within 15 minutes of filing.

If you don’t have a computer, don’t worry. You can download the ExpressTruckTax app on your smartphone or tablet to file at any time, from any location. This is one extremely easy way to file if you’re out on a trip.

However, the easiest way to file is to call TSNAmerica at 803.386.0320 to have one of their dedicated, US-based representative files for you over the phone. As a result, you’ll receive a copy of your stamped Schedule 1 via email.

We’re Here For You


If you need any assistance please don’t hesitate to contact the amazing TruckLogics support team. We’re available over the phone Monday - Friday from 9 AM to 6 PM EST at 704.234.6946. We’re also available via live chat and offer 24/7 email support at support@trucklogics.com
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Tuesday, 15 August 2017

Your Complete Driver Settlement Solution

TruckLogics Driver Settlement Solution
You know what truckers really like? Getting paid. As you grow your fleet you will have a ton of different bills to remember, and payments to calculate, which can be a time-consuming process. The longer your drivers wait to get paid, the faster you might find yourself up the creek without a paddle.

However, you don’t need to hire an accountant to handle payments, bills, and more for you. Instead, you can use TruckLogics to make your driver settlements quick and easy. As a result, you’ll never miss a payment and will keep all of your financial records in one convenient location.

TruckLogics Driver Settlement Solution


TruckLogics is specifically designed for fleet managers, owner operators, drivers, and more to give you the ability to take control of your business. TruckLogics has a ton of innovative features to help you save-time and simplify managing your entire operation. A few of the features include dispatch management, IFTA tracking, trip documents, expense management, and much more.

When it comes to driver settlements you can instantly calculate pay with deductions, reimbursements, and even advances. Don’t worry about doing any complicated calculations, because TruckLogics will handle all of the math for you.

You can pay your drivers per mile, per loaded mile, with a percentage of the revenue, or manually, and we will instantly calculate the hauling charge for you. We will also calculate the fuel surcharge based on mileage, percentage of revenue, or with a flat rate per trip.

The driver settlements can be totally customized. You can add an accessorial fee from the drop down menu or add your own category. Plus, you can add reimbursements or deductions, like for advanced pay at any time.

Complete Driver Settlement Solution
TruckLogics will keep your driver settlements nice and organized for you to review at any time. Simply log in to your account, click account, then click driver settlements to see a list of your payments, and your non-settled payments.

You will have a record for each driver that clearly lists their name, last payment date, the amount, the total amount they’ve been paid, and the number of dispatches they have had assigned to them.

If you click the money symbol in the Action column, you can view, print, or email the driver payment. It will clearly list all of the payment details, including any deductions, reimbursements, and more.

You can also run a driver payment report to clearly list the driver settlement for all of your drivers or an individual driver from any date range. The report will include the total number of dispatches that were assigned to that driver, and the total amount that you have paid them. If you click on the dollar symbol in the action column you see a list of the total payments made to the individual driver that includes the payment method. This way you’ll always have accurate financial records for your business.

Give TruckLogics A Try


Sign up for your free 15-day trial with TruckLogics today to see how easy your driver settlements and managing your entire operation can be. TruckLogics is even mobile, so you can check in on things at any time, from any location right from your smartphone or tablet.

If you have any questions please don’t hesitate to contact our dedicated support team. We’re available over the phone Monday - Friday from 9 AM to 6 PM EST at 704.234.6946. We’re also available via live chat and offer 24/7 email support at support@trucklogics.com.
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Thursday, 10 August 2017

How To Make Free VIN Corrections On Form 2290

No body is perfect and we all make mistakes. Sometimes a lot of people make the same mistake. We know this because the number one mistake made on Heavy Vehicle Use Tax Form 2290 is entering VINs incorrectly. 

Now if you enter your VIN (Vehicle Identification Number) incorrectly then your stamped Schedule 1 will have the incorrect VIN and you will have to explain why to the DMV, which could result in time-consuming stress and headaches. Or your form could be rejected altogether, so if you make a VIN error learn how to quickly correct it for free.

How To Make A VIN Correction


If you want to avoid making a VIN correction then take your time while entering it. VINs are made up of 17 characters that include both letters and numbers, so no wonder they’re easy to mess up. After you enter it be sure to double or maybe even triple check it to make sure that it’s correct. Also, remember that the letters ‘I’, ‘O’, and ‘Q’ will not be in your VIN, so those are actually ‘1’ and ‘0’.

The first rule of VIN corrections is not to panic. If you filed with ExpressTruckTax you can quickly and easily make a VIN correction for free, so you can get your stamped Schedule 1 corrected or retransmit your form to the IRS. If you filed with another provider you can file a VIN correction for a small fee.

To get started with your VIN correction log in to your ExpressTruckTax account and choose ‘Start New Return’ then click ‘Form 2290 Amendments’ after that you will click ‘Form 2290 VIN Correction’.

Then it’s smooth sailing from there because all you have to do is follow the simple step-by-step guide to complete your VIN correction and receive your corrected stamped Schedule 1 within minutes via email. This will save your tail at the DMV and help you get your corrected 2290 form retransmitted to the IRS by the August 31st deadline.

Other amendments you can make with ExpressTruckTax include if the weight of your vehicle increased during the tax period and if your suspended vehicles exceeded the mileage limit during the tax period.

Remember a suspended vehicle is one that does not exceed 5,000 miles (7,500 for agricultural vehicles) during the tax period. If you exceed that mileage limit then you need to amend your Form 2290.

How to File Form 2290 


When you’re ready to file, and you should be because time is running out, head to ExpressTruckTax to file your form instantly. Just follow the e-filing guide to complete your form in a matter of minutes. Then you’ll receive a copy of your stamped Schedule 1 via email within about 15 minutes.

Don’t have a computer? No problem. Use the ExpressTruckTax App on your smartphone or tablet to file from any location at any time. This means that you can handle all of your 2290 needs from the comfort of your own cab.

You could also have a representative file for you over the phone by calling TSNAmerica at 803.386.0320. With one quick call, you can have your Form 2290 filed and you’ll get a copy of your stamped Schedule 1 via email. What could be easier?

Contact TruckLogics


We’re here to help! If you need any assistance please don’t hesitate to contact the dedicated TruckLogics team. Give us a call Monday - Friday from 9 AM to 6 PM EST at 704.234.6946. We’re also available via live chat and offer 24/7 email support at support@trucklogics.com.
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Tuesday, 8 August 2017

Grow Your Fleet With TruckLogics

As your fleet grows and you more add trucks you will also be adding more bills, expenses, drivers, dispatches, and more to keep up with. Without a way to organize your business and keep everything important in one central location bills can become late, routine maintenance can get missed, and the chaos of trying to stay on top of everything can be exhausting.

That’s why TruckLogics, the leading trucking management software is here to help. By taking the time to listen to the wants and needs of truckers we have developed a program that includes time-saving features for all of your business needs from creating dispatches, organizing income and expenses, maintenance tracking, and more. Check out how you can grow and improve your entire operation with one single program.

Fleet Management With TruckLogics


TruckLogics realizes that transportation professionals are busy and on the go a lot, that’s why you can easily manage and update your business from any location with the TruckLogics app on your smartphone or tablet.

With the dispatch management feature, you can quickly create a dispatch that includes shipper and consignee details, such as the pick-up and drop-off location and even add special instructions for the driver. You can also quickly assign drivers and equipment to each dispatch in order to make keeping up with maintenance schedules easy.

Plus, by using TruckLogics to make your check call you can instantly notify your clients about your delivery progress and capture and send your BOL for proof of delivery, making your daily check in incredibly simple.

To help you keep track of your finances truck logics offers multiple features. The expense feature lets you quickly record all of your business related expenses, with detailed records of your fuel purchases. 

You can also create custom invoices to send to your clients. They can be easily printed or emailed and you’ll receive reminders when they are coming up, due, or past due. The details of the payment can be added to your records to accurately track your income as well.

Driver settlements can be instantly created and TruckLogics will automatically calculate all of the totals for you. Any hauling charges, fuel surcharges, accessorial fees, and reimbursements will be accurately factored in. Plus, if necessary, you can advance the pay for your driver.

The compliance records ensure that you have current and accurate mileage and fuel records for reporting purposes, making IFTA a breeze. All of your fuel purchases will be recorded and compiled for your records and your miles from your trip sheet per jurisdiction will be recorded as well. As long as you maintain your records TruckLogics will generate quarterly IFTA reports for you that you can use to instantly complete your return.

TruckLogics also provides a variety of business reports that you can from any date range at any time. The reports include a fuel tax summary report, profit and loss report, year end tax report, accounts report and more so you’ll always know how your business is doing. You can see your cost per mile, where you’re making or losing money, have detailed reports for your taxes, and more.

Try TruckLogics


What are you waiting for? Use your free 15-day trial with TruckLogics today to see how it can help you organize your business to help you save time and better manage your growing fleet. If you have any questions we’re here for you. 

Give us a call Monday - Friday at 704.234.6946 from 9 AM to 6 PM EST. We’re also available via live chat and offer 24/7 email support at support@trucklogics.com. You can even request a live demo and we will guide you through the entire product.
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Thursday, 3 August 2017

Important: The HVUT 2290 Deadline Is Coming!

You probably feel pretty relaxed towards your 2290. It isn’t even due until August 31st! That gives you plenty of time to file right? Well, actually maybe not! It’s already August, meaning the deadline is less than a month away!

This doesn’t mean that it’s time to panic. Instead, you can head to ExpressTruckTax to quickly e-file your Heavy Vehicle Use Tax (HVUT) Form 2290 today. As a result, you’ll instantly receive a copy of your stamped Schedule 1 via email.

TruckLogics is here to help you out by providing you with a few e-filing tips for you to keep in mind as you prepare to file.

Tips For Filing Your 2290


1. If you aren’t sure if you’re required to file or not remember that if you’re a trucker with a vehicle that’s required to be registered under your name under state, Canadian, and Mexican law with a taxable gross weight of 55,000 pounds or more then you’re required to file HVUT Form 2290.

As a result, you will get your stamped Schedule 1 which serves as your proof of filing. You need your stamped Schedule 1 to register new vehicles and to renew your tags. Without it, you might as well just stayed parked, because you will be operating illegally.

2. Remember you need an EIN (Employer Identification Number) to file. If you use your SNN in place of your EIN your form will get rejected, and with the deadline right around the corner, you don’t have time for form rejections!

If you need an EIN go apply for one online with the IRS now. Even though once you apply you’ll instantly receive your new EIN, it doesn’t mean you can file because it takes about 15 days to update in the IRS’s system, and your Form 2290 can be rejected during this time.
  
3. Enter your information slowly and carefully. Entering VINs (Vehicle Identification Numbers) incorrectly is actually the most common 2290 mistake. Since they consist of 17 characters that include numbers and letters they can be easy to mix up. I, O, and Q are letters that are not included in your VIN, so an I is a 1 and an O is a 0.

Double check your information to make sure that it’s all entered correctly. If you have an error in your name on your Form 2290, then you’ll have that error on your stamped Schedule 1, then you will have to file and pay your HVUT all over again to get a new stamped Schedule 1.

Sometimes you can call the IRS in time and ask them to apply your payment to your second Form 2290 after explaining what happened, but who wants to deal with all that? It's much easier to get it right the first time.

4. When you’re ready to file head to ExpressTruckTax and follow the step-by-step instructions to instantly complete your form. Then you’ll receive your stamped Schedule 1 via email. If you are out on the road without a computer, don’t worry. You can use the free to download ExpressTruckTax App to file from your smartphone or tablet from any location.

You can also call TSNAmerica at 803.386.0320 to have a dedicated 2290 expert file for you over the phone. You don’t have to do anything but make one simple phone call to complete your Form 2290 and receive a copy of your stamped Schedule 1 via email.

We’re Here To Help


If you need any assistance the TruckLogics support team is here for you. Give us a call Monday - Friday from 9 AM to 6 PM EST, connect with us via live chat, or take advantage of our 24/7 email support at support@trucklogics.com.
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Monday, 31 July 2017

Reminder: Your IFTA Return Is Due Today

What the truck taxes?! The 2nd quarter IFTA deadline is here already?! That means it’s time to pull over and file tonight by midnight in order to avoid getting hit with late filing penalties! 

Don’t worry, TruckLogics is here to help by answering frequently asked IFTA questions so you can quickly complete returns and get back on the road.

Frequently Asked IFTA Questions


Now if you’re a TruckLogics user then all of your miles from your trip sheets and fuel expenses have been totaled up in quarterly IFTA reports. You can use these reports to quickly enter your calculations on your return. They can also be printed or emailed to go anywhere they need to. Now let’s dive into some frequently asked IFTA questions.

1. What information is required to complete my return?

To complete your IFTA return you need to enter your:

- Total miles (including non-taxable miles) traveled per jurisdiction.
- Gallons of fuel used and purchased per jurisdiction
- The tax paid on all of your fuel purchases
- And the current tax rate per jurisdiction.

2. Who is required to complete an IFTA return?

The operator of a qualifying vehicle who travels between two or more jurisdictions (states) must file a quarterly IFTA in order to comply with the law and to get their IFTA license and decals.

3. What vehicles qualify for IFTA? 

A qualifying motor vehicle for IFTA includes any motor vehicle or a combination of vehicles used, designed, or maintained for the transportation or people or property and have:

- Two axles and a gross vehicle weight exceeding 26,000 pounds
- Two axles and a registered weight exceeding 26,000 pounds
- Three or more axles, regardless of weight
- A combination weight exceeding 26,000 pounds.

4. Do I need to keep my IFTA decals on my vehicle?

Yes. Your IFTA decals need to be clearly displayed under your driver’s side window. Don’t place it on windows, mirrors, tanks, or vents. If they aren’t properly displayed you may be written a citation, required to get a trip permit, or both. Also, be sure to carry your IFTA license in your vehicle at all times, because you’ll be subject to facing the same penalties without it.

5. What happens if my IFTA return is late?

If your IFTA return is late, you fail to file, or don’t pay the full amount of taxes you owe then you will be subject to a fee of $50 or 10% of your taxes due, depending on which is greater. You’ll also be subject to the penalties imposed by your base jurisdiction. Interest on the amount of tax due will also accrue at a rate of 1% per month.

Contact TruckLogics


We’re here to help! If you have any questions regarding the IFTA deadline please don’t hesitate to contact the dedicated TruckLogics support team at 704.234.6005 Monday - Friday from 9 AM to 6 PM EST. We’re also available via live chat and offer 24/7 email support at support@trucklogics.com.
Read More »

Thursday, 27 July 2017

Wait, Why Was My 2290 Rejected?

Attention procrastinators! You may think it’s alright to wait until the last minute to file your Heavy Vehicle Use Tax Form 2290, but that’s not the case! The August 31st deadline is almost here, so you should file as soon as possible in case your form gets rejected! Because if your form is rejected then it’s up to you to correct it and retransmit it to the IRS by the deadline.

Luckily, in the event of a rejection, you don’t have to panic because we’re here to help, with the most common reasons for 2290 Form rejections.

Common Reasons For Form 2290 Rejections


EIN Issues

You need an EIN or Employer Identification Number to complete your form. If you don’t have one then you can’t use your SSN (Social Security Number) in its place. Once you list your SSN in the EIN field on your form it will be rejected.

If you need an EIN you can easily apply for one online with the IRS, and you’ll receive your unique EIN as soon as you apply. However, that doesn’t mean it’s time to file your 2290, because it takes about 15 days to be updated in the IRS’s system, and your form could be rejected during this time.

Because of Name Control, which is established by the IRS to identify you once your EIN is created, you have a special sequence of characters used from your name as the IRS processes your return. If your name and EIN do not match what the IRS has on file then your form could be rejected. You can verify your name control with the IRS by calling 1-800-829-4933.

Duplicate Forms

You can only submit a 2290 Form for a VIN (Vehicle Identification Number) once. Duplicate VIN numbers will be rejected. Make sure you’re filing for the correct tax year. The current tax year began on July 1, 2017 and will end on June 30, 2018. If you accidentally filed again for the 2016 tax year then that could be the cause of your duplication rejection.
 
If you enter your VIN incorrectly it might match someone else’s and cause your form to be rejected. Because VINs consist of 17 characters, with both numbers and letter they can be easy to enter incorrectly. Take your time to enter your VIN correctly, and double check it. If your form gets rejected due to having a duplicate VIN you can quickly and easily make free VIN corrections with ExpressTruckTax.

Incorrect RTN

If you pay the amount of HVUT you owe to the IRS through direct debit or electronic funds withdrawal then you have to provide your bank account number and your routing transfer number (RTN). If you enter this number incorrectly the IRS will not be able to debit funds from your account.

Your RTN can be found on one of your checks. If your form is rejected due to having the incorrect RTN you can edit your information and retransmit your form or choose another payment method. Also, if you choose to pay the IRS via direct debit or EFW make sure there are enough funds in your account to cover the costs.

We’re Here To Help


Our sister company, ExpressTruckTax, provides the quickest and most convenient way to file your Form 2290 and get your stamped Schedule 1 back the same day. You can also easily amend your form and retransmit it at any time.

If you have any questions the amazing TruckLogics support team is here to help. Give us a call Monday - Friday from 9 AM to 6 PM EST at 704.234.6946. We’re also available via live chat and offer 24/7 email support at support@trucklogics.com.
Read More »

Tuesday, 25 July 2017

The IFTA Deadline is Coming. Are You Ready?

Summer can be a crazy time for truck taxes! Not only do you have the Heavy Vehicle Use Tax (HVUT) deadline coming up on August 31st, but your 2nd quarter International Fuel Tax Agreement (IFTA) return is due on July 31st, and that deadline is almost here! Luckily, with the help of TruckLogics, completing your IFTA return will be quick and easy so you can keep on truckin’ stress-free.

About TruckLogics and IFTA


TruckLogics is the number one business management solution specifically designed for those in the trucking industry in order to help you save time and simplify fleet management. TruckLogics includes tons of innovative features for compliance, maintenance tracking, dispatching, IFTA records, and more, making it easy to manage every aspect of your trucking business, even while you’re out on the road.

IFTA is an agreement between the lower 48 United States and the Canadian provinces. It is used in order to simplify the reporting of fuel tax usage of motor carriers that operate in more than one jurisdiction. The purpose of IFTA is to calculate the net tax or refund due and to redistribute taxes from collecting states that are due. This report is filed on a quarterly basis and for staying compliant with these reports the operating vehicles receive an IFTA license and two IFTA decals.

You must file a quarterly IFTA return if your motor vehicle is used, designed, or maintained for the transportation of persons or property, the power unit has two axles and a gross weight of 26,000 pounds or more, the power unit has 3 or more axles regardless of weight, or is used in combination and the weight of the combination is equal to or greater than 26,000 pounds in vehicle weight.

In order to complete your IFTA return you need to file for your jurisdiction ( the state where your vehicle is registered) and include the:

- Total miles traveled per jurisdiction, including the nontaxable ones.
- The total gallons of fuel consumed per jurisdiction.
- The total amount of taxes paid on all fuel purchases.
- The current tax rate per jurisdiction.
 
TruckLogics can help you accurately calculate your totals and instantly complete your IFTA return by offering quarterly IFTA reports that track your totals. All of the miles you travel can be routed with ProMiles to find the most efficient route and the totals from your trip sheet are automatically recorded in your IFTA report.

Also, TruckLogics is mobile, making it incredibly easy to track your IFTA totals while you’re on the road. Every time you make a fuel purchase you can enter the amount purchased, tax paid, and more to update your IFTA reports. You can also take photos of your receipts to upload to your TruckLogics account and save for later.

When you’re ready to file your IFTA return you can use the reports to instantly enter your totals to complete your return in a matter of minutes. Plus, your IFTA reports can be emailed or printed to go anywhere they need to! If you need a place to file your return check out ExpressIFTA.com, the most convenient way to file your IFTA return online. 

Contact TruckLogics


If you have any questions about IFTA please don’t hesitate to contact our dedicated support team. We’re here for you Monday - Friday from 9 AM to 6 PM EST at 704.234.6946. We also offer live chat and 24/7 email support at support@trucklogics.com. Also, use your free 15-day trial to test TruckLogics out for yourself! 
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Thursday, 20 July 2017

File Your 2290 Anywhere With The ExpressTruckTax App

You can’t hide from the Heavy Vehicle Use Tax deadline that’s coming up on August 31st! It will be here before you know it. Heck, July is already a 3rd of the way through. Where did the summer go? Anyways, don’t put off filing your 2290, or let the deadline sneak up on you.

Don’t worry about the hassle of heading to the IRS and waiting in long lines, or waiting til you can find a computer somewhere. File from any location at any time within minutes using the ExpressTruckTax App.

ExpressTruckTax App


ExpressTruckTax is the market leading 2290 e-filing provider that’s IRS authorized. Their price, quality of service, and easy e-filing methods can’t be matched. In order to allow truckers who are notoriously on the go to conveniently file their HVUT Form 2290 from any location with ease, they launched the ExpressTruckTax App.

This app can be downloaded to any web-based device so you can get it on your smartphone or tablet to handle all of your 2290 needs, including e-filing in order to get your stamped Schedule 1 in about 15 minutes while you’re out on a trip.

The entire e-filing process only takes a few minutes. Start by downloading the app and creating your Free ExpressTruckTax account with your email address. Click the orange ‘Start New Return’ button and follow the step-by-step e-filing guide. 

You’ll begin by entering your basic information for your business, like the name, address, or your personal information if you’re a sole proprietor. Remember you’ll also need your EIN (Employer Identification Number) to complete your return, and applying for one with the IRS online takes about 15 days.

Then you will enter your tax year, and first use month before entering information for each of your vehicles including their taxable gross weight, VINs (Vehicle Identification Number), and if they’re used for any special purposes such as logging.

After that, we will automatically calculate the amount of HVUT you owe for you. You can pay that amount directly to the IRS via direct debit or electronic funds withdrawal, EFTPS, or with a check or money order. The IRS will not accept credit cards.

Next, the ExpressTruckTax system will perform an audit check on your form to catch any basic errors and you’ll be presented with a summary of your information to make sure everything was entered correctly.

Then you’ll electronically sign your form with a 5-digit code of your choice at the bottom of the page to transmit your 2290 form directly to the IRS and you’ll get a copy of your stamped Schedule 1 sent to your email address within 15 minutes, depending on IRS volume. You can also elect to receive a copy via text, fax, or postal mail.

After you file the app will send you a push notification once the IRS accepts your return and you can use it to manage multiple EINs and to access a copy of your stamped Schedule 1 at any time.

For an even easier way to file call TSNAmerica at 803.386.0320 to have one of their awesome US-based representatives file for you over the phone. That’s right, all you have to do is make one phone call to file your 2290 and receive a copy of your stamped Schedule1 via email.

We’re Here For You


TruckLogics is the leading fleet management solution with an outstanding support team. Contact us with any questions about our program or truck taxes that you may have at 704.234.6946 Monday-Friday from 9 AM to 6 PM EST. We also offer live chat and 24/7 email support at support@trucklogics.com.
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Wednesday, 19 July 2017

Half The Year Is Up: Are Your Records In Place?

Summer is rolling on through and tax season was way back in April, so a lot of people are just trucking on, worry free. However, especially as a fleet manager, it’s good to keep up with your records all year, because if you wait until the last minute and all of your files are unorganized you could miss important deadlines, like the 31st IFTA deadline for example.

Get your dispatch records, tax records, financial records, and more organized and under control with TruckLogics.

TruckLogics is the complete trucking management program, meaning you can use it to manage your entire operation with one account. You can also use the TruckLogics app to manage your business from any location from your everyday devices, making it incredibly easy to maintain your records no matter what. TruckLogics also serves as one convenient location for all of your information.

Get Your Records In Order


IFTA

Because the IFTA deadline is so close we will begin with how easy TruckLogics makes it to complete your quarterly return by tracking all of your IFTA calculations for you. TruckLogics tracks your finances and trip sheets to add all of your IFTA totals to a quarterly report that lists all of the calculations you need per jurisdiction to complete your return. You can easily update your IFTA reports at any time and they can be printed, emailed, and used to quickly complete your return.

Financial Records

Use TruckLogics to instantly add your expenses, create invoices, record your income, and more. As a result, all of your finances will be tracked and can be used to generate financial reports and to calculate totals for your tax returns.

For example, the year end tax report tracks all of your expenses and income for the year and a report of your financials total will be generated to match up with your Schedule C. Plus, every time you create a custom expense you’ll be asked to add it to the correct tax category to be correctly factored into your year end tax report. Payments made to drivers and contractors are also recorded for 1099 purposes.

The profit and loss report will show you your business's profits and losses on by a monthly, yearly, quarterly, or custom date range. The report clearly displays your total income, expenses, and revenue. You’ll also see your cost per mile, revenue per mile, and profit per mile.

Unit Records

TruckLogics also helps you keep track and record all of the necessary details for your equipment. The truck report will give you detailed records about the miles ran, expenses, fuel purchases, and RPM for any time period for each of your vehicles.

Also, the maintenance report provides a list of completed maintenances and will even remind you about upcoming maintenance tasks. The unit insurance expiry report and unit license expiry report lists the expiration dates for the insurance plans and licenses for all of your equipment. This way routine maintenance and the renewal of your insurance and licenses will never slip your mind.

Try TruckLogics Now

TruckLogics is your complete business management solution! Start your free 15-day trial now to see how easy it is to keep track of all of your records for taxes, maintenance, and more! If you have any questions about TruckLogics please don’t hesitate to call the outstanding support team Monday - Friday from 9 AM to 6 PM EST at 704.234.6946. We’re also available via live chat and offer 24/7 email support at support@trucklogics.com.
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Thursday, 13 July 2017

Why Your EIN is Required On Your 2290


The IRS is accepting and processing Heavy Vehicle Use Tax (HVUT) Returns, meaning you can go ahead and knock out your Form 2290 today and receive a copy of your stamped Schedule 1, as long as you’re prepared to file. What involves being prepared to file? Having your EIN, so learn everything about it here today!

Why Your EIN is Important


REMEMBER: You need your EIN to complete your 2290 form.


Your EIN or Employer Identification Number is a number assigned by the IRS to identify employers and others with no employees who are required to file various tax returns. It helps the IRS prove that you are in fact you to prevent fraud. You do not need a business to get an EIN, EINs are assigned to sole proprietors to file pensions or excise tax returns.

Each EIN assigned by the IRS consists of 9 digits, similar to Social Security Numbers, where some confusion can come into play. However, these numbers are totally different and should remain separated. EINs identify businesses and sole proprietorships, while SSNs are used to identify individuals.

To make matters even more cloudy, in the past you could use your SSN in place of your EIN on your 2290 form. However, this is no longer the case. If you use your SSN instead of your EIN on your form then it will be rejected.
 
If you need an EIN you can apply for one online with the IRS. Once you apply for your EIN you’ll receive it instantly. However, it takes about 15 days for new EINs to update in the IRS’s system. During this time your form could get rejected, so give yourself enough time before the August 31st deadline to get your EIN if you need one.

Once you have one you’re good. Write it down, remember it. However, you may need a new EIN if you’re subject to a bankruptcy proceeding, take in new partners or begin to operate as a partnership, become incorporated, or purchase or inherit an existing business.

One thing to note is that when you file your 2290 your business information and EIN must match what the IRS has on file for your business, otherwise your form may get rejected. If you’re unsure about your information, call the IRS directly (800) 829-4933 to see if it matches.

The Top 2290 Filing Options


If you still need to file your Form 2290 check out ExpressTruckTax. You can use their step-by-step e-filing guide to complete your form in a matter of minutes and you’ll get your stamped Schedule 1 via email within about 15 minutes. Plus, you can use the ExpressTruckTax app on your smartphone or tablet to file at any time from any location.

You can also give TSNAmerica a call at 803.386.0320 to have one of their outstanding representatives file your 2290 for you. That’s right, you can handle all of your 2290 needs with one simple phone call and as a result, your copy of your stamped Schedule 1 will instantly be sent to your email address.

We’re Here To Help


If you need any assistance in regard to filing truck taxes or have any questions about TruckLogics please don’t hesitate to contact our dedicated support team. We’re available over the phone Monday - Friday from 9 AM to 6 PM EST at 704.234.6946. We also offer live chat and 24/7 email support at support@trucklogics.com.
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Tuesday, 11 July 2017

Improve Operational Efficiency With Our Revolutionary Dispatching

Dispatches are a pretty essential part of the trucking process. They let drivers know where to pick-up and drop off their loads, help you track your driver's progress, and more. However, without a system to help you remember all the details about different dispatches important notes like specific instructions for the drivers or rates could get lost and forgotten.

That’s why TruckLogics, the number one operation efficiency program for transportation fleets developed a dispatching feature that allows fleet owners and managers to easily create, edit, record dispatches all from one convenient location.

How TruckLogics Makes Dispatching Easy 


First of all, it’s important that we mention that TruckLogics is completely mobile. This means with the TruckLogics App that you and your drivers can access your dispatch details from any smartphone or tablet, making it easy to quickly check on current and previous dispatches at any time from any location.

Plus, with the Address Book and Truck Zone features sending a dispatch is quick and easy because most of the fields with automatically be filled in for you to eliminate time wasted on data entry.

All you have to do is log into your TruckLogics account and click the ‘Dispatches’ button from the toolbar to access your dispatch records. You can view all of your dispatches for the week, month, year to date, or more. The dispatches are also organized by unassigned dispatches, assigned dispatches, active dispatches, delivered dispatches, and canceled dispatches.

To create a new dispatch get started by clicking ‘New Dispatch’ to create a Quick Dispatch without a load or a Dispatch for Existing Loads then you can add a variety of details about the shipper and consignee. You can also enter the pickup and drop off location and add specific notes for the driver and contact information for the pickup and drop off location.

Then you can assign your driver and equipment for the job. Because all of your driver records and vehicles are kept in your TruckLogics they can be instantly added to your dispatch. You can add up to two drivers for teams. You can also assign the best truck for the job. For example, assign your truck with the best MPG to longer trips.
  
Speaking of the best MPG, all dispatches are efficiently routed with ProMiles, to find the best route possible. You can choose the most gas efficient route or the fastest route to suit the needs of your trip. Then with a single click, you can add that data to your trip sheet and your mileage per jurisdiction will be stored for your IFTA report.

TruckLogics makes it easy to stay connected with your drivers and clients, by making it easy to update them about your driver’s progress and location at any time. You can also instantly capture your BOL and proof of delivery to send to your clients in order to simplify your daily check-in.

Plus, with TruckLogics calculating your dispatch charges is easy. Just enter in your hauling fees, FSC fees, accessorial fees, any discounts, and advance received from your client and your dispatch balance will be automatically and accurately calculated and recorded for you.

Try TruckLogics Today!


Sign up for your free 15-day trial with TruckLogics today to see how much time you can save with our innovative, time-saving dispatch feature that can be accessed through the TruckLogics app from any location. Plus, you can take advantage of all of other revolutionary features that TruckLogics has to offer in order to improve your operation efficiency.
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Thursday, 6 July 2017

The 2290 Season Is Officially Open, E-File Now!

Attention Truckers! Your stamped Schedule 1 for the 2016-2017 Heavy Vehicle Use Tax (HVUT) period just expired on June 30th, 2017! That means it’s time get a new one for the 2017-2018 season. Because stamped Schedule 1’s actually serves as your proof of payment and you need to present yours to the DMV in order to get new tags for your truck they’re pretty important.

Luckily, because the filing season is officially open and the IRS is processing returns you can actually get a copy of your stamped Schedule 1 for the 2017-2918 tax period today, by e-filing with ExpressTruckTax.

E-Filing With ExpressTruckTax


ExpressTruckTax.com makes it incredibly easy to complete your form 2290 in a matter of minutes. All you have to do is follow the step-by-step e-filing guide, and as a result, you’ll receive a copy of your stamped Schedule 1 in about 15 minutes, via email, depending on IRS volume. So, even though you have until the August 31st deadline to file, we advise you to file as soon as you can to get ahead of the crowd.

First, you’ll create your free account with ExpressTruckTax, using your email address with a personal password. Then you’ll click the orange ‘Start New Return’ button to get started.

Next, you’ll enter in basic information about your business, including the name, address (if you’re a sole proprietor you can enter your personal information), and EIN (Employer Identification Number).

After that, you’ll enter your first used month and your vehicle information, including the VIN (Vehicle Identification Number), and taxable gross weight. This is also where you’ll enter if your vehicle is used for any special purposes such as logging or agricultural use.
  
Then ExpressTruckTax will automatically calculate the amount of HVUT you owe for you and you can use one of the following payment options to pay the exact amount you owe to the IRS: Direct Debit or Electronic Funds Withdrawal, EFTPS, Check or Money Order.

ExpressTruckTax will then perform an audit check to catch any basic errors, such as a field left empty, or a box left unchecked. Then you’ll be presented with a summary of your information to double check to make sure all of your information was entered correctly.

Once any mistakes have been corrected you’ll enter a 5 digit number of your choice to electronically sign your form and transmit it directly to the IRS. You’ll receive a copy of your stamped Schedule 1 via email and can also choose to receive a copy via text or postal mail.

Other Ways To File


Don’t have a computer? No problem! Use the ExpressTruckTax App to file at any time, from any location, making it incredibly easy to file your 2290 even while you’re out on a trip. Plus, you’ll instantly receive your stamped Schedule 1!

Do you want someone else to file your Form 2290 for you? Well then give TSNAmerica a call at 803.386.0320 to have a dedicated HVUT expert file yours for you over the phone! As the result of one quick phone call, you’ll have all of your 2290 needs handled, and you’ll receive your stamped Schedule 1 via email.

We’re Here To Help


If you have any questions about e-filing your 2290 or calculating your IFTA totals please don’t hesitate to contact the dedicated TruckLogics support team. We’re available over the phone Monday - Friday from 9 AM to 6 PM EST at 704.234.6946. We also offer live chat and 24/7 email support at support@trucklogics.com.
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Wednesday, 5 July 2017

Get Major Savings With Preventative Maintenance And Fuel

As a fleet owner or manager, we know you’re always looking for ways to improve your budget. Especially when in the truck industry a few extra pennies here and there can make a major difference in keeping your business going. Check out how you can really improve your budget by saving with preventative maintenance and fuel.

How To Save

Preventative Maintenance

It may be time-consuming to check your brakes, get your tires rotated, get your oil changed on a regular basis, and more. Plus, you may not be particularly excited about the costs of regular care but taking care of your trucks will help you in the long run.

If your truck breaks down then the sudden repair cost will often be more than the cost of preventative maintenance, and that’s just the start. Repair cost will pale in comparison to loss profits and loads. Your customers will also be affected. 

Especially, your best customers - those who have come to rely on your services on a regular basis. One or two canceled loads is not only a loss in profits but a loss in customer confidence. Worse still, those customers will have to hire your competition to deliver the canceled or lost loads, effectively giving your business away to the competition.

Preventative maintenance isn’t just about maintaining your equipment because it can benefit your drivers as well. Healthy drivers are more aware out on the road and less likely to make mistakes. Just as you would make sure your drivers are qualified and certified, make sure they’re healthy with routine check-ups beyond the required DOT physical exam.

A lot can affect your drivers’ health over 2 years, and if possible, offer to pay for a regular 6 month check up with a doctor. A couple of doctor bills could save you a lot of time and money by preventing wrecks. Also, let your drivers rest, don’t push them past their or your limits or if they get sick. Driving tired is the equivalent to driving drunk. 

Save On Fuel

Fuel is your number one expense, but there are a few ways to save on it. For example, get rid of extra miles and improve your miles per gallon. This is possible with the help of ProMiles to either plan the most direct or most gas efficient route. 

Tell your drivers to stick to the interstate if they can and to avoid taking back roads with four-way stops and traffic lights, which cause them to stop and accelerate more often. It may help to make sure all of their rigs have updated GPS systems to prevent drivers from getting lost.

You’ll want to cut down on all unnecessary miles so be sure to track your drivers during their routes and let them know you can see their trips so they’ll be more motivated to stick to the route. You could also provide incentives for the drivers with the best fuel efficiency. Your fleet could also gain a better driver retention rate with fun and unique incentives.

You’ll want to make sure drivers are doing what the can to improve their fuel efficiency. Are they cutting down on idling time? Are they braking hard or accelerating too fast? Are they pros at shifting gears? Also, cut down on is speeding to save a lot of fuel!

Enjoy Those Savings

Saving more allows you to set aside money for emergencies, grow your business, purchase better equipment, finally treat yourself, reward your drivers, and more. By taking a look at your budget you’ll quickly find new ways to save, especially when it comes to preventive maintenance and fuel.

For more trucking blogs visit TruckLogics.com and please share your tips about where to save in the comment section below.
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Thursday, 29 June 2017

Don't Make These 2290 Mistakes

The Heavy Vehicle Use Tax (HVUT) Season is almost here. It opens July 1st, which is on a Saturday, therefore the IRS will begin accepting Form 2290 on the next business day, July 3rd, which is Monday. You’ll probably be taking the 4th off to celebrate, but after that consider filing as soon as possible. The faster you file, the faster you’ll get your stamped Schedule 1.

However, when filing be sure to avoid making simple mistakes that could result in your form getting rejected! Steer clear of these most common Heavy Vehicle Use Tax mistakes so your 2290 will be accepted the first time.

The Top 2290 Mistakes


1. You Need an EIN 


Don’t forget about your EIN or Employer Identification Number, because you’re required to have one in order to complete your 2290 form. While it’s true that back in the day you could use your Social Security Number in place of your EIN that’s no longer the case. If you use your SNN your form will be rejected.

If you need an EIN don’t worry, you can easily get one by applying for one with the IRS online here. Just keep in mind that even though you’ll get your EIN instantly it will take about 15 days to update in the IRS’s system and your form could get rejected during that time.

2. Enter Your VIN correctly


A lot of forms get rejected for having the incorrect VIN or Vehicle Identification Number. Because VINs consist of 17 characters including both numbers and letters it can be really easy to enter a few of them incorrectly.

Get out your glasses to be able to clearly read your VIN and type it in slowly. Then double check it to make sure it’s correct. If you’ve gotten your VIN wrong before then you might want to triple check it.

Luckily if your form does get rejected for having the incorrect VIN, ExpressTruckTax offers free VIN corrections so you can correct your form and retransmit it to the IRS in a snap.

3. Don’t Enter The Wrong Info


We know that taxes aren’t the most exciting thing in the world, that’s why people tend to rush through the filing process. That’s when things like entering the wrong tax year or name happens. If you transmit your form with a typo in your name then you'll have to file a completely new 2290 form for a new Schedule 1.

Also, your business information for your EIN, such as the name and address needs to match what the IRS has on file. You can verify this information by contacting the IRS directly.

How To File 

You can pre-file now or wait until the season opens July 3rd with ExpressTruckTax. Simply follow their e-filing guide to quickly complete your form. As a result, you’ll receive a copy of your stamped Schedule 1 via email in about 15 minutes.

There’s also another easy way to file. You can pull your phone out of your pocket and dial TSNAmerica at 803.386.0320 to have a dedicated, US-based representative file your form 2290 for you. That’s right you can have your 2290 filed over the phone. Plus, you’ll also receive a copy of your stamped Schedule 1 via email within minutes!

The outstanding TruckLogics support team is here for you. If you have any questions about the filing process give us a call at 704.234.6946 Monday - Friday 9 AM - 6 PM EST. You can also reach us via live chat and through our 24/7 email support at support@trucklogics.com.
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Tuesday, 27 June 2017

Secrets For Better Driver Retention

With the driver shortage all across the nation it can be a real hassle to lose a driver. Who knows how much money and time you’ll spend recruiting a new, qualified driver. It takes much less effort for fleet owners to keep current drivers happy than to find new ones, so learn about how to improve your driver retention here.

Tips For Improving Driver Retention

Respect Your Team

Drivers are people. I’m sure before you worked your way up to fleet manager or higher you ran into a few higher ups that seemed to speak to you like you weren’t important and it probably didn’t feel great. Treat people on a professional level and how you would like to be treated.

Also, not all drivers are the same. Take an interest in them. Be sure to learn their names, a little about their hobbies, families, and more. Whenever you see one of your drivers ask how they’re doing and what’s new. Show interest in them as a person, don’t just treat them like tools. As a result, you’ll notice that your driver happiness is increasing.

Offer your team better tools to work with. They’ll be spending a lot of time in your trucks and equipment so make sure that they are comfortable and in good working condition. Nothing makes you seem like you don’t care like a rickety old rig on its last leg.

Be A Good Communicator

Both rookie and veteran truckers will love to tell you what they think. They’ll voice their opinions for hours, but sometimes they won’t know if it’s okay to approach you or not. That’s why you need to make yourself available to them and ask them for their thoughts and opinions on different matters. Also, provide a place where your drivers can comfortably voice their concerns.

It’s important that you make time for your drivers. If they approach you, don’t brush them off. Hear them out. Remember to be engaged with them as well. 

Offer Education

While some truckers would love to put 30 years behind the wheel, others hope to learn the business and climb up the ladder. They will go somewhere that will offer them the chance to learn. Put a program in place that will allow your drivers to move up within the company.

Always give them the opportunity to learn more about the business and bring up educational topics like how to find loads, brokering, how to build a relationship with shippers and more. Consider even offering training them for different aspects of the business. You can also leave a few books and trucking business magazines around the office for your drivers to read. Let them know that they can borrow the books to take a look at when they have down time during a trip.

Offer Rewards And Benefits 

When people do a good job they want to be recognized and rewarded. Be sure to bring up who is doing a good job in company meetings and offer some sort of rewards program. For example, offer the most gas efficient driver a prize. You could also offer a prize for going a certain amount of days without any driving incidents.

What will your team get for sticking with you? Will they get a fair amount of vacation time? Will you offer your drivers health insurance? Will you help them with their premiums? Insurance can take a huge chunk out of their paychecks, so helping out with that can set your company apart from the crowd. Also, offering a unique set of benefits will make you memorable.

Learn From Your Mistakes

Read up on the reviews about your company and when drivers leave contact them and ask them why they left and what could be improved. You could also conduct exit interviews. Just remember that if a disgruntled driver doesn't have the best feedback for you to keep it professional and use what they say to improve conditions for the rest of your team. 

Retaining Drivers Is Easy!


Don’t get caught up with the driver shortage. Simply respect your team and offer them a few unique benefits that can’t be found elsewhere. Take their suggestions seriously, and listen to them. Heck, even ask them their thoughts on business related matters and offer them some training. Then before you know it you’ll have an outstanding team of dedicated drivers.

For more trucking blogs visit trucklogics.com and please share your thoughts about improving driver retention in the comment section below.
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Thursday, 22 June 2017

2290 Vehicle Types: Agricultural, Suspended, Etc.

Ready or not, 2290 season is coming up pretty quickly now. We hope you’re prepared to file for your heavy vehicles in order to receive a copy of your stamped Schedule 1. However, before you file make sure you know what types of vehicles you have because some are subject to lower tax rates than others, and we don’t want you to pay more than you have to. Take a moment to see if any of your vehicles qualify for lower rates, exemptions, or credits here!

2290 Vehicle Types 

If you own a qualifying heavy vehicle then you have to file a Heavy Vehicle Use Tax Form 2290 by the August 31st deadline. A qualifying vehicle or a highway motor vehicle is any vehicle with a taxable gross weight of 55,000 pounds or more.

This includes any self-propelled vehicle that is designed to carry loads over public highways, regardless of whether they’re designed to perform other functions or not. Examples of other functions include carrying passengers, special cargo, and if the vehicle has permanently mounted equipment. The vehicle itself includes the chassis, or chassis and body and does not include the actual load.

Agricultural Vehicle

An agricultural vehicle is any type of highway motor vehicle that is used or expected to be used for primarily farming purposes. Agricultural vehicles are required to be registered under state laws as a highway motor vehicle used for farming purposes for the entire tax period.

To qualify as an agricultural vehicle the vehicle must be primarily used for farming purposes for over half of the vehicle's use, which is based on mileage during the tax period.

Agricultural vehicles that are used for less than 7,500 miles during the tax period qualify as suspended vehicles. 

Logging Vehicle

A logging vehicle is a vehicle that is used exclusively for the transportation of items harvested from forested sites or a vehicle that exclusively transports products from the harvested sites to and from locations in the forested site. Logging vehicles must be registered as a vehicle exclusively used for logging according to the vehicle registration laws for your state.

This is important because logging vehicles are subject to lower rates than other heavy vehicles.

Suspended or Credit Vehicle 

A suspended vehicle is any taxable vehicle that doesn’t exceed 5,000 miles (7,500 miles for agricultural vehicles) during the tax period. Suspended vehicles must be included on your Form 2290, but if they exceed the mileage limit during the tax period then you’ll owe taxes for them.

These vehicles are also known credit vehicles and include vehicles that were destroyed, stolen, or sold during the tax period. After filing your Form 2290 and paying your total Heavy Vehicle Use Tax due you can file Form 8849 the Claim for Refund of Excise taxes to claim a credit or refund on your Heavy Vehicle Use Tax paid for these vehicles.

When e-filing Form 2290 with ExpressTruckTax if your credit exceeds your tax due ExpressTruckTax will automatically generate Form 8849 for you. 

Exempt Vehicles

Exempt vehicles are vehicles that are exempted from Heavy Vehicle Use Taxes, so you do not need to file Form 2290 for them. They're totally exempt, no matter how many miles they travel.

Heavy Vehicle Use Tax-exempt groups include the federal government, the American Red Cross, Indian tribal governments (to carry out tribal government functions), and mass transportation authorities.

Exempt vehicles include qualified blood collector vehicles used by qualified blood collecting organizations, mobile machinery used for non-transportation purposes, and vehicles that aren’t considered highway motor vehicles, like vehicles designed for off-highway transportation.

File Now

Now that you know what types of vehicles you have and how you can save head to ExpressTruckTax to pre-file your 2290 today or call TSNAmerica 803.386.0320 to have a representative pre-file for you over the phone. Both options will send you your stamped Schedule 1 via email!

If you have any questions please don’t hesitate to contact the dedicated TruckLogics support team at 704.234.6946 Monday - Friday from 8:30 AM to 5:30 PM EST, via live chat, and through our 24/7 email support at support@trucklogics.com.
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Tuesday, 20 June 2017

Tips For Increasing Fleet Efficiency

In the trucking world, there’s always room for improvement and there are always ways to cut costs to improve your business. The ability to learn how to become more efficient and implement changes to help your fleet grow can be the difference between making it or crumbling in the industry, especially when times are slow. So, check out our tips on how to become more efficient to save here and there.

Increase Your Fleet’s Efficiency

Financial Tracking And Reporting

To improve your business you need to know every single detail when it comes to your finances as far as income and expenses go in order to know where improvement needs to be made.

Learning every aspect of your finances can be possible with the help of a management program where you can add all of your income, and expenses, and even handle invoices. There are trucking specific programs that will even help you with driver settlements.

This software should be like TruckLogics and include reports that you can run at any time, for any period of time to break down your costs so you can see exactly where your money is coming and going. A few examples of these reports include cost per mile, profit, and loss, driver payment, customer’s revenue report, etc.

Once you have an extremely clear idea about your expenses and profit you can create a budget and learn where to cut costs.

Cutting Costs

Unfortunately, cutting costs may involve not buying the fun, brand spanking new item that you want to. Remember you can always upgrade things for your business later. Start off by researching all of your options before making a purchase. For example, will buying an older truck or leasing one be more cost effective than buying a brand new one?

Do you know how much your drivers are spending? Some trucking management programs allow for drivers to upload their receipts for transactions so you can monitor their spending. They can take a photo of the receipt for your records or enter in every detail of the transaction. Also, with a fuel card like the ExpressTruckTax one, you can control driver spending and set a daily limit.

The number one expense you’ll face is gas, so teach your drivers to increase their fuel efficiency. Go over the basics of not flooring it and slamming the breaks, going the speed limit, correctly shifting gears, and more. Also, maybe offer a reward to the driver who is the most fuel efficient on a monthly basis.
 
With a management program that includes route optimization software like ProMiles, you can plan the most fuel-efficient route to cut out unnecessary miles. You can also use ProMiles to find the cheapest fuel prices in the area.

You know what’s also expensive? Truck repairs. Truck repairs are not only expensive, they could also cost you business. Keep your trucks running in tip top shape by providing them with regularly scheduled maintenance.

However, don’t worry about when your trucks need to be maintained. Use a trucking program with maintenance software to remind you based off of your truck’s odometer readings instead. For example, set a reminder to change your oil about every 15,000 miles.

TruckLogics Can Do It All


We know we keep mentioning finding a trucking management program to increase your efficiency, but the search is over. TruckLogics is the complete fleet management solution that will track your finances, generate financial reports, optimize your routes, remind you about truck maintenance needs, and more. Sign up for your free 15-day right now to instantly gain access to all of the efficient features that TruckLogics has to offer.
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Thursday, 15 June 2017

Ways to Save on Your Form 2290

As an owner-operators or fleet manager cutting costs can always be rewarding. There’s nothing like saving a dime here and there to increase profit margins and to have more savings in the bank. However, when it comes to truck taxes you have to pay the amount you owe. Unfortunately, there isn’t much wiggle room, but we do know a few ways you can save before and after filing.

How To Save On Your 2290?


Use Discounted Prepaid Credits

This first tip mainly helps those with multiple vehicles to file for because our sister company, ExpressTruckTax, makes it easy to save on bulk filing. Simply take advantage of their wallet feature to purchase prepaid credits for the 2290 Forms you need to file.

Each credit provides a 10% discount for filing fee, not on the amount of Heavy Vehicle Use Tax you owe. So, with the more you file, the more you save. Plus, the credits save you time, because instead of having to hunt down your credit card and entering in your payment information you can simply pay with your prepaid credit.

To get prepaid credits create a free ExpressTruckTax account, log in and you’ll see your wallet in the top right corner. Click buy to purchase the amount you need. The wallet will always display the number of available credits you have.

Remember To File Form 8849

Form 8849 is the Refund or Claim of Excise taxes form. It’s used to claim credits or refunds on Form 2290 for vehicles that were destroyed, stolen, or sold. It’s also used to claim credits or refund on vehicles that are suspended.

A suspended vehicle is one that does not exceed 5,000 miles (7,500 for agricultural vehicles) during the current tax period. The current tax period doesn’t end until June 30th, so make sure your vehicle doesn’t exceed the mileage limit by then.

The thing to remember about Form 8849 is that you can’t file it until you’ve filed your Form 2290 and paid the full amount of Heavy Vehicle Use Taxes you owe. Then all you need to file is your name, address, and EIN.

Be sure to include the information for the vehicle you’re claiming a refund on, and details such as why. Include if your vehicle was destroyed, sold, or stolen with the date that the incident occurred.

Be Prepared and File On Time


Give yourself enough time to file. If you wait too close to the deadline problems could surface. For example, you need an EIN or Employee Identification Number to file. If you don’t have then you can apply for EIN with the IRS, but it takes about 15 days for new EINs to become active in the system and forms can be rejected during this time.

ExpressTruckTax will let you know immediately if your form is rejected and why, so you can make any corrections and retransmit your form, but if you wait until the deadline you might not be able to make your corrections in time, resulting in missing the deadline.

You don’t want to get hit with the penalties involved with filing late. If you fail to file by August 31st the penalty is 4.5% of the tax due and it accrues on a monthly basis for up to 5 months. If you don’t pay the amount of Heavy Vehicle Use Tax you owe by the deadline then you’ll face an additional penalty of .5% of the amount owed per month. Trust us, you’ll save by filing on time!

We’re Here To Help


If you have any questions regarding your 2290 please don’t hesitate to ask. Remember that you can pre-file now with ExpressTruckTax and file over the phone with TSNAmerica at 803.386.0320 to instantly get your stamped Schedule 1. Contact the dedicated TruckLogics support team Monday - Friday from 8:30 AM to 5:30 PM EST at 704.234.6946. We’re also available via live chat and offer 24/7 email support at support@trucklogics.com.
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