Thursday, 29 December 2016

Effortlessly Keep Track Of Your Recurring Expenses

Bills, bills, bills, am I right? They’re always rolling in, and like the in-laws, they can’t be avoided forever. Plus, it sure does turn into a mess when you miss a payment and get hit with a late fee. As an owner operator, if you’re busy and signing off on monthly bills that your accountant handles you can miss out on where you’re hemorrhaging money away.

Here at TruckLogics, we want to help you stay on top of your finance game by making it easy and simple to manage your recurring expenses with their expense managing tools.

But What’s TruckLogics?

We’re glad you asked. TruckLogics is the total business management solution specifically designed for owner operators and fleet managers to help them save time and effectively manage their business.

TruckLogics has a mobile version for smartphones and tablets, so you can even check in on your business while on the road. You don’t even need wifi!

Best of all, TruckLogics has tons of innovative features for dispatch management, driver settlements, electronic driver logs, compliance logs, recurring expenses, and more. 

Recurring Expenses With TruckLogics

So, it’s a pretty basic concept, recurring expenses are the charges you incur on a regular, scheduled basis. They’re there every month around the same time. They could consist of fuel charges or your monthly insurance fee. Then you experience the hassle of having to account for those expenses and add them to all of your reports and records.

However, TruckLogics allows you to create a recurring expense that will automatically be calculated in your reports. This way you’ll save time without having to add the expenses to your reports manually each month and you’ll never forget to add it either.

It’s extremely easy to add your recurring expense in a matter of seconds. Simply log into your TruckLogics account click ‘Accounts’ then click ‘Expense Transactions” and click ‘Add Recurring Expense’.

You can then add details about your recurring expenses such as the name of the expense, how often it occurs, and the date that it occurs. You can also add who you pay, how much, and any additional details necessary, like the category that the expense falls under, who it was paid by, and their method of payment.

Recurring expenses can be added from your smartphone or tablet so you don’t even have to be back at your office when a new repeating charge comes along. Add it while on the road or while in the convenience of your own home, right from the palm of your hand.

After you’ve added your recurring expenses you’ll see them automatically get updated in your financial reports. It’s a good way to track your monthly expenses and look at where a lot of your income is going. 

Get Started with TruckLogics

Along with recurring expenses, TruckLogics will also help you creating invoices, keep up with your bills, and manage all of your expenses. TruckLogics also has a ton of easy-to-use features for integrating your QuickBooks, maintenance, IFTA, and more.

Sign up for your free 15-day TruckLogics today to see how it will instantly help you save time while effectively managing every aspect of your business.
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Thursday, 22 December 2016

You've Gone Nose blind In The Cab

For most trucker’s their cab is their home. They practically live in it. Truckers laugh in it, they get road rage in it, they eat in it, sleep in it, and perform a few bodily functions like burping and passing gas. They’re totally comfortable in their beloved cab and go nose blind to its smell.

This can be a problem because cabs are also seen as a trucker’s office. If it’s kept messy or nice and neat can reflect how a trucker does their job, and so can the smell. Plus, what do you do if you’re leasing a truck and trying to sell it and it smells bad without you even knowing it? Luckily TruckLogics has the knowledge to help you beat nose blindness in the cab.

A Look at Nose Blindness

Now you may think that going nose blind is something made up by Fabreeze and candle adds to make you buy their flowery scented stuff, but they’re actually on to something. Haven’t you ever noticed that when you’ve been away from your cab on vacation and return to it, it smells a little funky? But then in a few hours, you don’t notice a thing?

That’s because your brain can actually get used to smells. Over time your brain will realize that a smell is just coming from you and the way you happily live so it won’t alert you about it. When your brain declassifies a scent as dangerous or necessary to live, you still smell it but your brain doesn’t notify you about it. So, everything you’re nose blind to is there without you even knowing.

Common Causes of Less Than Desirable Smells

Smoking can fill a cab up quick, even with the window cracked. Now we know it’s impossible to pull over and hop out every time you want to smoke, so we aren’t asking you to do that. Just consider how it makes the inside of your truck smell as smoke clings to fabrics and gets a musty stench to it.

Body odor and smells that come from sitting for hours on end can also fill a cab up quickly with a bad smell. As you sweat your seat absorbs it and the smell stays stuck in the fabric and stuffing. Also, burps and sulfuric gas from eggs and burritos can stick around for longer than you would like.

We understand that you need to eat in the cab to save time and deliver a load on time, but smells from various greasy burgers and fries can collect, especially when spills happen. Often times ketchup and grease stains go unnoticed and left to smell old and moldy.

Also, when you spill a drink like a soda, coffee, or water you probably don’t have time to stop and clean it up right away, so they really sink in and can start to smell ripe.

Gas and oil are other culprits that stink up the cab due to spills or from justing being tracked in from your hands and clothes.

How to Get Rid of Bad Smells

First, if you aren’t sure if your truck smells ask your wife of a nontrucking buddy to stick their head in the cab and take a whiff. Their reaction will give you a good indicator if your truck stinks or not. You can go in and get up close to your seats to sniff them yourself, but that could be a dangerous activity.

Then clean up. Get all of the fast food bags, snack wrappers, and cups out from behind or under the seats. They could be responsible for most of the odor in the cab. Try to make a habit of clearing out any trash you have at every truck stop to prevent the buildup of clutter and odors.

You can place a cup or tin of coffee grounds and baking soda somewhere in the cab and it will absorb smoky odors, as well as provide a natural fresh and energizing scent. A bag of cedar chips will do the same thing as well.

Try sprinkling some granulated carpet cleaner on the seats and carpet and leave it for 15 to 20 minutes, then come back and vacuum it up. Your truck will smell brand new!

Also, wipe down the cup holders, dash, and other non-carpeted or cloth materials in the cab with an all purpose cleaning spray to get rid of any sticky messes or spills.

To really deep clean your seat cushions you can rent a little steamer and wash them. This will get stinky smells that are set in pretty deep out.

Last but not least, you could always get some fabreeze. ;)

Avoid a Smelly Cab

Now you have everything you need to know about being nose blind in your cab and how to get deep odors out. Keep checking TruckLogics for more trucking tips and tricks, and be sure to share your tips on how to keep your cab smelling clean in the comment section below.
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Thursday, 15 December 2016

Introducing Our Honk Worthy Invoicing and Billing Tool

As a manager of a small or large fleet, you’re pretty busy. You have a lot on your mind from your truckers, dispatches, and truckloads that are either full or less than full. Not to mention all of the maintenance reports and paperwork to keep up with. Sometimes even the most important paperwork, like invoices and bills can get lost or forgotten.

That’s why you should consider using TruckLogics, the trucking management solution that wants to help you cut down on the paperwork and headaches by helping you easily keep track every aspect of your business, especially your bills and invoices.

But Wait, What’s TruckLogics?

TruckLogics is the trucking management solution that's specifically designed to help fleet managers save time while keeping up with their entire business. It can be used on a computer, phone, or tablet, so you can keep track of your business from any location, and check in on it at any time.

Plus, TruckLogics is full of easy-to-use features for managing your trucker’s driving logs online, creating dispatches and tracking loads, pro miles, compliance logs, online billing and invoicing, and more.

Billing and Invoicing With TruckLogics

Leave it to the experts at TruckLogics, because after creating and dispatching a load the invoice will be automatically created for you. Sit back and relax because all you’ll need to do is add the fuel surcharge and send it to your client.

However, you can also create custom online invoices for your clients. With just a few clicks your invoices will have a professional look and based off of your settings, rates, and load details most of the fields will be auto-filled.

The invoices can be uploaded and created at any time, with special notes and reminders added about your clients. The invoices can be shared with them via download or email and can be printed and mailed.

You’ve got a lot on your mind, so don’t worry about tracking payments. TruckLogics has your back with automated reminders. You’ll be reminded every time an invoice is coming up, due, or past due. Also, with the invoice reminder system you’ll never forget to send out your invoices.

An important part of business is getting paid, so TruckLogics makes it easy. When you receive a payment from a client or carrier you can instantly post the payment in your TruckLogics account. You can add details about if the payment was full or partial.

Details about each payment can be added. For example, you can list the type of payment from check, cash, credit, or EFT. The payment can also be posted towards multiple invoices or frequent clients, with any additional notes that you may need.

When it comes to factoring simply click ‘yes’, and if the invoice has been claimed by the factoring company then their rate will apply. Your client’s invoice will not show the factoring rate or percent, but it will appear on reports generated for your records.

Give TruckLogics a try!

What are you waiting for? Sign up for your free 15 day trial with TruckLogics in a matter of seconds to gain instant access to a ton of helpful tools that can be used on your mobile devices. Receive invoice reminders, add a maintenance report, create dispatches, and more right from the palm of your hand, to help you save time while effectively managing your business.
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