Wednesday, 25 November 2015

Trucking Nation Thanksgiving


Happy Thanksgiving Trucking Nation! The TruckLogics Crew is thankful for many things in this world, but we are most thankful for our Trucking Nation. Through the holidays and bad weather, you never stop driving. You keep our nation moving forward and for everything you do, all of us here at TruckLogics truly appreciate you.

No matter where you are, we are glad you could join us as we give thanks to every trucker in our Trucking Nation…

I am thankful for all the ingredients truckers deliver to the grocery store for my mom to make her Thanksgiving dressing. It wouldn’t be Thanksgiving without it and only truckers make it happen - Bryan

I am thankful that truckers bring us the food to put on our tables at Thanksgiving. Without truckers, we wouldn’t be gathering around the table with our families - Kelsey

I’m thankful that truckers deliver my favorite Limited Edition White Fudge Oreo cookies to participating stores every holiday season - Demetri

Because of the hard work of truckers, I can avoid the craziness of Black Friday and buy online. My sanity is saved because of you Trucking Nation - William

I’m thankful for our truck drivers that work long hours around the clock so that store shelves are always stocked. We never worry or think about that, but there is a lot of work behind that box on the shelf getting there - Elena

I’m thankful that I have everything I need, and grateful for all the sacrifices the truckers and their families made for me to have it - Kay

I am thankful for the time that truckers spend delivering goods throughout the year and during the holidays to keep our country moving forward - Dave

This Thanksgiving season I am thankful for the person who has the courage to get inside a truck and deliver to countless destinations all over the country. We couldn’t keep our economy moving without you - Brittnay

I’m thankful for truckers. Y’all work hard so that life might be a little easier for the rest of us. Thank you. Stay safe and know you are appreciated every day - Misty

Just because you might be on the road this Thanksgiving, doesn’t mean you can’t take a break and let some lovely people cook you a great meal. Get you some turkey, gravy, and all the fixin’s from Meals for 18 Wheels.

Thanksgiving wouldn’t be possible without you, Trucking Nation.

After your Thanksgiving feast, test drive Trucklogics! It won't burn off the calories, but who's worried about that on Turkey Day anyway?

Learn more about TruckLogics by checking more of our blogs:




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Friday, 20 November 2015

Using TruckLogics for Your 2015 Trucking Review


Hey, Trucking Nation! Hope you’re enjoying the road this week. The winter season brings new adventures every year, but with all the chaos, you deserve to take moment in a quiet place and calm your mind before we start looking into the future. You can’t look into your future all stressed out - that never ends well. The new year will be here soon and if you’re not prepared things can get rough. You don’t want to be hanging up your keys going - “I coulda been a contender.”

Conducting a review of your business is going to give you all those goals, budgets, and plans successful business people say you need to do at the end of the year to stay profitable. Those kind of people just like to confuse you a bit with fancy words and crazy colored graphs. We don’t need all that fluff. The TruckLogics Crew has broken down how to conduct a review of your business that is efficient, fast, and easy.

1. Organize the Information
We’re all about making life simple, so when putting together your expenses, income, and revenue for each month of 2015, break it down by quarter. Start with January, February, and March.
  • If you have been using TruckLogics since the beginning of the year, all your will need to do is generate a Profit & Loss report for the first quarter.
2. Analyze and Set Goals
Once you’ve added up the different figures, now it’s time to analyze and set a goal for each month of 2016. Set a goal for how much you want to increase your revenue in January. Then, look at which expenses you can eliminate so you can start shaping a budget. Do the same for February and March.

Next, look at how many loads you had in January 2015. Set a goal for how many you want to haul for January 2016. Do you want to do the same amount? Less? More?. If you want to do less, know your Revenue Per Mile (RPM) should be higher than last year.

3. Create A Budget
Think of a budget as a game. You will have a certain amount of money to use for one month, and you can use it any way you wish, but you can’t go over. Create a reasonable expense budget starting with January. The goal is to spend less than the year before so you can turn more profit for the month. Sticking to a budget is also going to give you a cushion of savings incase you don’t do well one month, or you have an emergency expense.

4. Manage Your Plan with TruckLogics
Now that you have goals, a budget, and some extra motivation provided by coffee, it’s time to make a plan. All the steps listed above can be done using TruckLogics. Every expense, income transaction, revenue, and even your mileage is going to be tracked for you so you can simply click a button and have a report. A dispatch history can be generated for each month so you can see which lanes were more profitable and so much more. The possibilities are endless with TruckLogics. Never waste time and never stop moving forward.  




We Want to Hear from You

If you want to know more about TruckLogics’ tracking features and preparing for the new year, contact the TruckLogics Crew via phone: 704-234-6946 or email: support@trucklogics.com .

For more information on preparing for the new year, check out more of our blogs:


Business Management Breakdown | End of Year To-do List

The Competitive Edge | Knowing Your Expenses

Business Management Breakdown | Revenue & Profit Per Mile





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Wednesday, 18 November 2015

The Competitive Edge | Presenting a Professional Business


Ever judge someone by the way they look, drive a truck, secure a load, or park? Happens everyday, but have you ever thought how customers judge your business? Just blew your mind, right? Presenting and maintaining a professional business is absolutely necessary for gaining a competitive edge on the competition. With TruckLogics, maintaining a high business standard is effortless. Let’s see how it all works!

Good Vs. Bad Business Practices

Not many driving schools are going to teach you how to run a trucking business, so the TruckLogics Crew has stepped up to share our knowledge and breakdown the business side of trucking. There are both good and bad business practices, and what really separates the two is time management. Not getting things done on time doesn’t present your business in the best light. TruckLogics has a lot of features to take over time management for you, so you can focus on more important things. Automatic reminders might not be a feature you think can change your world, but when you have 20 open invoices, tax deadlines, 8 new dispatches, 3 state permits, tags about to expire, and scheduled maintenance that must be done before the year ends, you will be so happy TruckLogics notified you of each and every one.

Make Your Business Memorable

Your customers might deal with a lot of different businesses so making your business memorable is very important. Getting the load delivered and the invoice sent on time is a good start, but you can do more. Customizing documents you send to customers is a great marketing technique. TruckLogics allows you to customize documents with your business logo and an additional option to include a note or memo. You can also set custom terms and conditions for loads and/or customers (especially if they are known for paying late or cancelling loads).

What Adding Your Logo to Documents Does for Your Business
  • People naturally want to connect an image with a name. Having your company logo on your documents allows people to make a connection and remember more about you. The more familiar you become to your customers, the more repeat business you will gain. 
Customizing Your Invoices with a Note or Memo
  • When it comes to going the extra mile, you can always leave a positive message on your invoices for your customers. The trucking industry isn’t full of as much appreciation as it should be, so a simple message could make someone’s day and create a positive relationship. It’s a little thing that really sets you apart from everyone else.
Setting Terms & Conditions
  • Customers don’t always do what they say they are going to do. No surprise there, but are you protected when loads fall through or customers pay late? Setting custom terms and conditions for your loads and invoices is going to protect you from taking a complete loss on a cancelled load and encourage your customers to pay on time. Think of terms and conditions as a professional courtesy to your clients letting them know you are serious about your business.

Gain the Competitive Edge with TruckLogics

TruckLogics does more than just present a professional business to your customers. Imagine being able to click a button and knowing your revenue per mile, or generating an IFTA return in seconds. With TruckLogics on your side, the competition doesn’t stand a chance.


Let’s Talk

The TruckLogics Crew is a talented bunch that not only creates knowledgeable blogs, but can also answer any questions you have. We even have the power to hook you up with a personal demo of the program and make sure you get the full benefits of your free trial. Contact us today at our Rock Hill, SC headquarters via phone: 704-234-6946 or email: support@trucklogics.com.

Check out more from our business blog series:


The Competitive Edge | Knowing Your Expenses


Business Management Breakdown | End of Year To-do List


Business Management Breakdown | Profit Per Mile


Read More »

Friday, 13 November 2015

Business Management Breakdown | End of Year To-do List


Are you ready for 2016? Do you have all your trucks in a row? You might think you still have time because it’s November, but you know how time flies and before you know it you’re scrambling to get everything done at the last minute. The TruckLogics Crew doesn’t want you to start the new year stressing out. We want you to start with a plan to increase profits and truck your way to a great year. The best thing to get in gear for the new year is to make an End of Year To-Do List. It will make your life so much easier being able to actually see everything you need to have done. Let’s get cracking because we don’t have a lot of time left!

End of Year To-Do List

You don’t want to forget anything when making this list. So start with things that you have to pay to operate next year and things you have to do for your taxes. Note - some renewals are bi-annually and some are done every year. 

Renewals
  • IFTA
  • IRP
  • UCR
  • DOT State Permit Renewals (NM, HUT, OR)
Once you have the renewals listed you need to take care of, then move on to tax information. If you have an accountant, list out everything you need to send them. If you do your taxes yourself (mad respect), then make out a list of everything you need to complete your tax returns.

Taxes
  • Have documentation of each month’s expenses (variable and fixed). 
  • Have documentation of your revenue for each month.
  • Check to see if there are any new deductions you can claim.
  • Know the deadline to have your taxes done or to have your information sent to your accountant. Tax services usually charge more the closer it gets to the deadline so get your information to them ASAP.
What you need for your taxes may differ from the list, but it’s a good place to start. Once you have all the paperwork items listed that you need to have done, your truck is next.

For The Truck
  • Schedule maintenance that needs to be done. 
  •  Inspect all chains and tie downs to see if they need to be replaced (if chains are warped, bent, or rusted they are unsafe and you can be cited. Same goes for tie downs, make sure they are not frayed or ripped.)
  • Thoroughly inspect your truck to make sure nothing needs to be replaced. Get close and personal with your truck and inspect every inch. You know you want to.
  • Clean the inside of your cab. Wash your bedding (maybe wash it twice if it’s been awhile), rugs, and take a cleaner to that carpet if you have it. Scrub every inch and make it shine like the day it rolled out of the factory. A clean truck = a happy driver.
Every truck has a personality and some are more high strung than others, but they all appreciate being taken care of. Show your truck you care and she will take good care of you. 

Next up, make a list for what you need for your business. Driving a truck is a business, not just a job. Whether you are leased on, an owner-operator, or living the small fleet life, you are a business. Here is what you will need to manage your trucking business for the new year.

For The Business
  • Sign up for a TruckLogics Free Trial!
  • Call the TruckLogics Crew and enjoy some true southern hospitality as we personally show you how everything works and get to know your business better.
  • Plan a profit forecast for the next year.
  • Know the numbers you need to beat for the next year (profit per mile for each month).
  • Plan to celebrate the end of 2015 stress-free because you did everything you needed to do.
  • Start the new year on the road to success with TruckLogics.

When it comes to things you need to do before the end of the year, you have a long way to go and a short time to get there, my trucking friend. Write everything down and make it happen. You’re going to be so happy you geared up now and got it all taken care of. If we have learned anything in the world of trucking, when you wait until the last minute you always pay a lot more money and lose a bit of your sanity. 2016 is going to be your best year yet, so start it out right with TruckLogics and The Crew.

Call The Crew

We want to know what frustrates you about running your business. TruckLogics is the upgrade you have been searching for and The Crew is ready to show you a whole new world. Contact us at our Rock Hill, SC headquarters via phone: 704-234-6946 or email: support@trucklogics.com.

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Wednesday, 11 November 2015

The Competitive Edge | Knowing Your Expenses


Not many industries in our country involve the level of competition that exists in trucking. Every day new owner-operators and small fleets are entering the industry and that will never change. The only way to keep your business moving forward is to stay ahead of the competition. Right now is the perfect time to gain a competitive edge before the new year starts and TruckLogics has everything you need. We’re going to start with expenses and getting to know your business inside and out. It’s time to develop a personal relationship with your expenses and what they do for your taxes.

Knowing Your Expenses

How well do you know your expenses? Some are variable, some are fixed, and most of them are tax deductible. When you want to increase profit, expenses are the first thing you need to analyze, specifically your variable expenses. Variable expenses directly relate to the operation of your truck. These expenses include, tires, fuel, tolls, scale fees, groceries, etc.

Fixed expenses are those that do not change whether you’re on the road, or your truck is parked in the driveway. Random thought - why do you park in a driveway and drive on a parkway? Is it just a mystery? Oh well, back to the blog. Fixed expenses include your payments, renewal fees, HVUT, NY HUT, insurance, etc. These expenses aren’t easily reduced. You have to pay them to operate, and if you’re not operating then you’re not turning a profit to pay for the expenses. It’s a crazy cycle, but knowing your expenses is going to provide you the ability to quickly increase your profits.

Tracking Your Expenses

Putting a receipt in a box to be looked at later is not a great way to track your expenses. If you lose a receipt, that’s one less deduction your get to claim on your taxes. Expenses translate into tax deductions and truckers can deduct practically everything. TruckLogics makes expense tracking easy. There are a couple of ways to do it depending on how you run your business. If you’re on the road, you can record expenses for a dispatch and capture an image of the receipt with your phone for backup documentation. Or, you can enter the expenses on your computer and scan a copy of the receipt. Either way you do it, the information will be saved with the dispatch keeping everything neat and organized.



Decrease Expenses, Increase Profit

Decreasing your expenses is a quick way to increase profit. It’s a simple formula that works. Analyzing your 2015 expenses is going to help you increase profit for 2016. Start off by breaking down your expenses for each month of 2015. Look at each month closely and see where you spent the most money. Determine what can be cut back and create a budget for the first three months of 2016. The goal is to spend less than the year before, but leave some room for emergencies. TruckLogics has everything you need to analyze your expenses and generate a Profit & Loss report for each month. Our P&L report breaks down all your expense categories and figures so you can quickly pinpoint the expenses that can be cut.

Knowing your expenses and how they work as tax deductions is a competitive edge you can gain right now. Figuring out a budget for your monthly expenses is going to help keep you turning a greater profit than than the year before. TruckLogics has every feature you need to keep your business moving forward into the future. Contact the TruckLogics Crew today and join the revolution of trucking management via phone: 704-234-6946 or email: support@trucklogics.com.

For more on expense management with TruckLogics, check out these blogs:

Business Management Breakdown: Zen and the Art of Expense Tracking

Figuring Cost Per Mile

TruckLogics Mobile App

Join the Revolution. Test Drive TruckLogics Today!

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Friday, 6 November 2015

TruckLogics 2016 | The Future of Trucking Management

Trucking Nation, it’s time for a revolution. You deserve more than time-draining spreadsheets, costly dispatchers, and programs with no customer support to keep your business moving forward. Your time is too important to be wasted on fluff technology that falls short when you need it most. The future of trucking technology is here and it’s called TruckLogics.

Your Business is Our Business

TruckLogics isn’t your run-of-the-mill management solution full of false promises and pretty pictures. The trucking industry has no place for mess like that. TruckLogics is ride-or-die technology that can do everything you need to keep on truckin’. In a few steps you can generate a load, dispatch a driver, and send an invoice to your client all with a professional flare like no other program on the market.

For the Stuff You Don’t Want To Do, TruckLogics Has You Covered

Who enjoys filing Quarterly IFTA returns? We can wait for that answer, but the crickets are getting a bit loud. IFTA filing is a hassle and when you put it off until the last minute, it quickly becomes your worst nightmare. TruckLogics keeps up with all your mileage from each dispatch so when that IFTA deadline comes around, you only need to click a button and your IFTA return appears right in front of your eyes. If your base jurisdiction requires e-filing of your IFTA report, we’ve got you covered there too. All you will do is generate an IFTA fuel tax summary report and every bit of information you need to enter is right there - organized and ready to go.


Analyze and Make More Money

To keep those wheels turnin’ you have to keep that money rollin in. Your business doesn’t run on hopes and dreams, though sometimes it feels that way. Analyzing your finances is one way to keep your expenses in check and pinpoint where you can cut back and keep more money in your pocket. TruckLogics has a detailed Profit & Loss report that will show your mileage, expenses, income, and revenue for any date range or truck. We even break down the numbers to provide your cost per mile, revenue per mile, and profit per mile. P&L reports aren’t all we have, our reports feature is revved up with more information than you will know what to do with. You will be able to see which customers make up the bulk of your revenue, driver payment reports, equipment list reports, and more that we can talk about all day but time is of the essence.

Experience the Revolution. Test Drive TruckLogics today!

Contact The Crew and let’s change the future of trucking management. Pick up that phone and dial 704-234-6946 or shoot us an email: support@trucklogics.com.

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Wednesday, 4 November 2015

Business Management Breakdown | Profit Per Mile

Please, recite after me - “The end of the year is almost here.” Again. One more time. This is your anti-procrastination mantra to get your business in gear before 2016 starts. Analyzing your revenue, cost, and profit per mile for each month of 2015 is a perfect place to start. You will be able to fully analyze what factors made you profitable, and forecast what you need to make each month in 2016 to increase your profit margin. We’re going to get into forecasting in just a second, but let’s go over calculating these numbers first.

Profit Per Mile

Revenue - Cost = Profit. For the majority of trucking businesses, revenue is mainly going to be in the form of income (related to hauling a load) and cost is going to be your variable and fixed expenses. TruckLogics does all the calculating for you, but it’s always good to understand how it works.

Once you have your profit, you will divide it by your miles driven for a set date range. You will use total miles driven, including empty and loaded. Even though you’re not generating revenue when you’re empty, it’s still a factor.

For example: $12,500/10,000 mi = $1.25 profit per mile for January. Breaking the numbers down in a month-to-month analysis will provide you with the most relevant information to prepare for the beginning of the new year. Again, Trucklogics does all this for you based on the income, expenses, and mileage you entered into your account. All you have to do click a button and a is Profit and Loss report is automatically generated.

Profit & Loss Report

TruckLogics has a detailed Profit & Loss report that will show all the information needed to predict future revenue and create an expense budget that will maintain your profitability. The P&L report is going to list your mileage, income, expenses, and revenue (including net revenue). It is also going to break all the numbers down to a per-mile figure to give you your base amount - the amount you will want to exceed to increase profit. You will quickly be able to see which loads were more profitable, which customers contributed the most to your profit percentage, and further analyze the factors that increased your income.



Profit Forecast

The wait-&-see method is not going to keep your trucking business profitable. You have to get smart about forecasting what you need to operate and turn a profit. You already have the information you need to forecast your profit per mile for at least the next 6 months. Six months might be a little overzealous, so let’s scale it back and explain how to create a profit forecast for three months (January, February, and March).

First, you want to calculate your revenue, cost, and profit for each month. Then, divide each number by the miles driven so you have your per-mile figures. If you notice your cost was unusually high for one month, see why. If it will be a recurring expense for 2016, then you need to plan to make the revenue to cover it. If revenue for one month was high, look to pinpoint the reason and see how you can increase it even more. Finally, look at your profit per mile for each month. These figures are going to be your base. You don’t want make below these numbers, but you do want increase these numbers for 2016. Set a goal for the profit you want to make and you will be more likely to reach it.

The easiest way to increase profit is to cut back on costs, but you can also try increasing your rates. If you had a full year of safe miles, positive customer feedback, and passed every inspection, then you have some great negotiating tools to increase your rates and generate more income.

Planning ahead and having set goals of what you need to make to turn a profit is going to keep you in business. TruckLogics can quickly generate all the information for you so you can thoroughly analyze your miles, income, expenses, and revenue. We even break it down to a per-mile figure so you have all the information you need to forecast future earnings.

Test drive TruckLogics today and experience the future of management.

For more information on revenue and cost per mile, check out more from our series:

Business Management Breakdown | Figuring Cost Per Mile

Business Management Breakdown | Revenue Per Mile

Let’s Talk

We are hoping you have some questions, because we would love to hear from you. Contact the TruckLogics Crew at our Rock Hill, SC headquarters, via phone: 704-234-6946 or email: support@trucklogics.com.

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